NY HELP No Agency State Police, Division of Title Legal Assistant 2 - Subpoenas Occupational Category Other Professional Careers Salary Grade 17 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $61516 to $78307 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 1220 Washington Avenue Building 22 City Albany State NY Zip Code 12226 Minimum Qualifications One year of permanent service as a Legal Assistant 1, Salary Grade 14, ORA degree or certificate in a paralegal or legal assistant program from a regionally accredited college or university or one approved by the American Bar Association.Note: Preference may be given to candidates with paralegal or records management experience. Duties Description Accept, record, and process Subpoenas Duces Tecum served upon the Division. Educate Division installations, and subpoena requestors regarding proper service and acceptance of subpoenas.Review subpoenas served at Division Headquarters for legal sufficiency at time of service.Review subpoenas for necessary information, re-contact issuer for additional information if necessary.Identify, locate, and communicate with Division personnel who may be in possession of responsive records. Maintain and assign subpoenas to Attorneys on a rotating basis. Discuss and review responsive records with the assigned attorney. Develop knowledge of those records that Division is not legally required to disclose and recognize and respond to legally insufficient subpoenas.Identify subpoenas that may be legally objectional due to jurisdictional defect, procedural error, and/or substantive grounds, and work with assigned attorney to formulate response strategy.Work with assigned attorney to organize, draft, and prepare motions, affidavits, affirmations, memoranda of law, and other motion-related papers challenging the legal sufficiency of subpoenas.Arrange for the filing of motions and other papers related to subpoena challenges.Review motion responses, identify when replies are necessary, and work with assigned attorney to present legal arguments.Track motion filings and review all court decisions to determine impact on subpoena responses.Prepare final collection of responsive records and correspondence for review and certification by assigned attorney and forward same to court or other interested party within established time frame.Provide daily liaison support with courts, district attorney offices, state and local governmental agencies, law offices and other entities seeking records pursuant to subpoena.Maintain a complete status report and log of subpoenas to ensure timely responses. Maintain all subpoena files electronically. Update and close subpoena files in accordance with mandated deadlines. Maintain Attorney Delegations of Authority ensuring they are kept current. Possess working knowledge of the physical location of specific Division records (Laboratory, Troop Headquarters, Division Headquarters, etc.). Search SJS, RMS, CRMS, TRACS, Niche, IAPro, Evidence.com, EJustice, and other databases for responsive records. Possess working knowledge of various media and their storage capabilities to facilitate the production of voluminous records.Possess working knowledge of computer databases and software such as Adobe Acrobat Professional, Microsoft Word, Outlook, Microsoft Access, Microsoft Excel, SJS, CRMS, TRACS, RMS, and Evidence.com.Assist with general office administration such as answering/directing incoming calls to appropriate personnel. Opening/sorting/directing incoming correspondence to appropriate personnel in a timely manner. Maintaining section supplies and equipment, making sure office equipment is in good working condition, calling for maintenance when necessary. Maintain counsel’s calendar of appointments, meetings, etc.LIBRARY TASKSEnsure that legal library is up to date with the most recent supplements and new volumes.Assist assigned attorney with invoice processing and bill payment for library materials and electronic legal research subscriptions. Place orders for new publications with publishing firms. Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518)457-3840 or personnel@troopers.ny.gov. Some positions may require additional credentials or a background check to verify your identity.Name Mr. Christopher P. Siciliano, Director of Human Resources Telephone 518-457-3840 Fax Email Address personnelresumes@troopers.ny.gov Address Street New York State Police 1220 Washington Avenue City Albany State NY Zip Code 12206 Notes on Applying Kindly send a letter of intent, complete resume, and transcripts to: Email: personnelresumes@troopers.ny.gov Place in the Subject line: Legal Assistant 2-Subpoenas
