Growing construction firm is seeking a detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will be responsible for performing various administrative tasks to ensure efficient office operations. This role involves managing schedules, coordinating meetings, handling correspondence, helping to compile proposals and invoices for prospective customers with our sales team. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to work independently. You will play a key role in supporting the administrative needs of the team, assisting with various projects, and providing general office support.
The responsibilities of the Administrative Specialist include maintaining accurate records and assisting with staff inquiries. Additionally, you will be responsible for organizing and maintaining files, preparing reports, and conducting research as needed. The successful candidate will have a proactive approach to problem-solving, possess a high level of professionalism, and demonstrate a commitment to providing exceptional administrative support.
Qualified candidates for this position should have at least 2 years of administrative experience in a fast-paced environment. Proficiency in Microsoft Office applications, strong attention to detail, and the ability to multitask are essential. The ability to prioritize tasks effectively is also crucial for success in this role.
The Administrative Specialist will assist in day-to-day operations and ensure the smooth functioning of our office
You must have the ability to work independently and in a team environment, have a flexible, “can do” attitude, be resourceful, & calm under pressure
Duties may include:
Scheduling and assignment of technicians across all job sites daily
Answering, screening and forwarding incoming phone calls and providing customer support
Scheduling appointments with customers, and internally organizing with technician team
Assist with the development and implementation of office policies and procedures and other general administrative tasks as needed
Experience with QuickBooks a plus!
