Job Overview:
Citywide Automotive & Towing is a dynamic organization, operating out of the jewel of Putnam County, the scenic and beautiful town of Putnam Valley. We provide automotive and truck repair, heavy, medium, and light towing and transport to the New York Tri-State area. We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a key role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and maintaining an efficient work environment. They will also help implement new organizational methods and strategies to improve the efficiency of our large operation. This position requires strong organizational skills and the ability to multitask effectively while providing exceptional support to shop staff, tow-truck drivers, private and public clients.
Responsibilities:
- Oversee all daily office operations.
- Manage front desk activities, including greeting visitors and answering phone calls.
- Field all phone calls from private customers, police departments, municipalities and US postal service and dispatch staff to calls appropriately.
- Maintain accurate filing systems for documents and records.
- Help implement technology to improve organization.
- Provide administrative support to company owners.
- Utilize Towbooks and AutoLeap software to create invoices for repairs and towing.
- Coordinate office supplies inventory and place orders as necessary.
- Handle correspondence, including emails and mail distribution.
- Find ways to improve efficiency in operations and decrease waste.
Skills:
- Proven experience in office management or administrative roles.
- Strong organizational skills with attention to detail.
- Proficiency in phone systems and clerical duties.
- Experience and strong knowledge of Microsoft Office, Google Docs, Quickbooks, etc.
- Ability to work independently as well as part of a team.
- Excellent communication skills, both verbal and written.
- Experience with Towbooks and AutoLeap or similar accounting software is preferred.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
We invite qualified candidates who are eager to contribute to our dynamic team to apply for this exciting opportunity.
Job Type: Full-time
Pay: $51,000.00 - $70,000.00 per year
Benefits: 2 weeks PTO to start, IRA
Schedule can be discussed depending upon efficiency, typical work days start at 7:00am and end at 5:00pm. Efficient office managers who are impactful may be able to work less hours over time.
