DenseBreast-info.org
Executive Administrator: Make a Life Saving Impact
Job Label:DBI-EA1
This position is starting as a part time opportunity. It may grow into a full-time opportunity.
Are you passionate about using your skills to make a life-saving impact? Join DenseBreast-info.org, the world’s leading resource for information on dense breasts, and be part of an educational movement that has shaped policies, empowered women, and helped save lives globally. If you are mission-driven, organized, and thrive in a fast-paced environment, we invite you to contribute to our important work as our Executive Administrator reporting to the Executive Director.
About DenseBreast-info.org: DenseBreast-info.org is a global leader in providing medically sourced information about dense breast tissue, its implications, and the need for additional screenings. Featured in national media, we advocate for legislative changes and collaborate with medical professionals, patient advocates, and policymakers to improve the early detection of breast cancer. Our work has a direct impact on saving lives and empowering women to make informed health decisions.
As the Executive Administrator, you will play a key role in supporting the daily operations of DenseBreast-info.org. From managing invoices to coordinating Board of Directors (BOD) meetings, your role will ensure smooth operations across various departments. You’ll be entrusted with critical tasks that involve financial management, website administration, social media coordination, and more. This is an opportunity to work in a dynamic and nimble environment where your work directly contributes to saving lives.
Key Responsibilities:
Financial and Administrative Support: Pay bills, review financial statements, and assist with banking and budget management. Coordinate with accountants to manage invoices and renew insurance policies.
Website Administration: Oversee website updates, track changes, proof content changes, and assist with intellectual property needs. Maintaining Action Logs - Content Use, Press Releases, Website Updates, Featured Pieces, Linking to DBI. Maintain Email Database – Update GDPR, monitor bounces and follow up with necessary removals. Website Proofreading – checking links, typos, ADA compliance for images
Board of Directors Coordination: Schedule BOD meetings, prepare materials, document minutes, and follow through on action items.
Donations and Grants Management: Maintain contact lists, schedule discussions for support renewals, and follow up on outstanding invoices.
Event Coordination: Organize booth spaces, equipment, and giveaways for events. Coordinate contracts and logistics for team dinners.
Social Media Support: Review and proof social media posts, and schedule them through platforms like Hootsuite. Comment review and response (Spanish a plus) - Monitor all social platforms for comments and engagement, Supply appropriate responses to commenters, elevate any questions internally, if necessary. “Like” comments, hide inappropriate comments.
Correspondence Management: Handle incoming inquiries, answer routine questions, and provide information to stakeholders.
Project Participation: Support major initiatives like World Dense Breast Day and other mission-critical projects.
Why Join Us?: If you or someone you love has been affected by cancer, this is your chance to join a cause that truly makes a difference. DenseBreast-info.org has been instrumental in changing legislation, educating women worldwide, and providing a vital resource for medical professionals. You’ll work alongside a passionate team that is committed to making information on dense breasts accessible to everyone. The right candidate will be mission-driven, detail-oriented, and motivated by the opportunity to help save lives.
Common Attributes of Our Rock Stars: Our team members are driven by passion and mission-focused. We are dedicated to getting life-saving information out to the public and think creatively to achieve our goals. Collaboration is key, and we look for team players who can quickly adapt to changing priorities and remain calm under pressure. If you’re someone who leaves no stone unturned in your quest to make a difference, you’ll thrive here.
What You Bring to the Table:
Organizational Excellence: You’re detail-oriented and can manage multiple tasks efficiently, ensuring nothing falls through the cracks.
Financial Acumen: You have experience handling invoices, budgets, and financial statements, making sure everything adds up perfectly.
Tech Savviness: Familiarity with website administration, social media platforms like Hootsuite, and basic software tools such as Microsoft Office or Google Workspace.
Event and Project Management: You’re comfortable planning events, coordinating logistics, and following through on complex projects with many moving parts.
Communication Skills: You’re an excellent communicator who can handle correspondence professionally and keep stakeholders informed.
Flexibility and Adaptability: In our fast-paced environment, you can reprioritize on a dime and remain calm when new challenges arise.
Passion for the Mission: Most importantly, you’re passionate about contributing to a life-saving cause and working with a dedicated, mission-driven team.
Your ability to be nimble, collaborative, and driven by a passion for health advocacy will make you an invaluable asset to DenseBreast-info.org.
To apply for this position or refer someone you know, please use our online interview system managed by HireMojo.
Apply for this job
https://app.hiremojo.com/mojo/ce/504167838/DenseBreast-infoorg/New-York/Deer-Park/Executive-Administrator?sourceType=9
Once you have completed the interview, your information will be forwarded to the recruiting team for decisions on next steps.
Related Keywords:Executive Administrator, breast cancer awareness, website management, financial coordination, event planning, social media, mission-driven, dense breast education, medical advocacy, non-profit administration, scheduling, invoicing, budget management, intellectual property, board meeting coordination.
