Job DescriptionONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ADMINISTRATIVE MANAGER CIVIL SERVICE LIST/ EXAM NO.1552 ARE ELIGIBLE TO APPLY.AGENCY DESCRIPTION Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.Our Agency’s five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness4) Reduce black maternal mortality and make New York a model city for women’s health5) Mobilize against and combat the health impacts of climate changeOur 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.The Bureau of Human Resources and Labor Relations/ Leave and Benefits Unit would like to appoint a permanent Admin Manager, NM/I to serve as our Human Resources Verification Supervisor. The candidate will support the processing of information for more than 6000 staff members within DOHMH and external stakeholders. The candidate will process hundreds of verifications for employment, mortgages, NYC Housing, 9/11 Victims request for compensation, Student Loan Forgiveness etc., run CHRMS pay details reports to calculate employees’ pension buy-backs for active and inactive employees and liaise with the NYC and NYS pension systems for the completion of these transactions. Also, the candidate will routinely liaise with the unions to complete disability forms for employees on leave of absence; DCAS, OPA and legal representatives for the 9/11 Registry to ensure records are accurate. In addition, the candidate will conduct retirement consultations to ensure the seamless transition into retirement and the continuation of their health and union benefits, review employee records and review leave balances and accruals in PMS for the accurate determination of employees last day on payroll and retirement date; oversee the management and storage of staff Personnel files for active, in-active and electronic files and the archiving process.Duties will include but not be limited to:
Retirement Coordinator – One-on-One retirement sessions and consultations with employees (in-person or virtual). Research personnel information using the citywide systems: NYCAPS, PMS and CHRMS or personnel file. Assist employees with necessary retirement paperwork. Calculate employees leave balances confirming information with employees and Timekeeping. Ensure the employee receives all retirement documents (Retirement PAR, health insurance form, Medicare forms, Managerial documents etc.) within a timely manner. Forward all retirement documents to MBF for O/J, managerial and managers for continuation of managerial.
Process 9/11 Victims request for current and formers employees, retirees, family members and/or Law offices within a timely manner. Communicate with the requesting party of the necessary documents needed for review which indicates (statements from Directors, Supervisor and or documentation Research employee’s work location in the citywide systems CHRMS, PMS for work location during 9/11/2001 for the DOHMH work location during this period.
Maintain the HR’s Verification In-Box and responding to all inquiries promptly, researching information to be able to provide a response and closing the request. Provide the color-coded system to reflected open request and/or closed.
Update the Agency’s electronic Verification report.
Manage and supervise the Personnel Records and Electronic Filing system.
ADDITIONAL INFORMATION IMPORTANT NOTES TO ALL CANDIDATESPlease note: If you are called for an interview, you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
Proof of Education according to the education requirements of the civil service title.
Current Resume
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e., telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to college transcript, experience verification or professional trade licenses.If after your interview you are the selected candidate, you will be contacted to schedule an on-boarding appointment. By the time of this appointment, you will be asked to produce the originals of the above documents along with your original Social Security card."FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”TO APPLY Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter job ID number.We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
