OverviewAct as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. Responsibilities
Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
Greet outside visitors in a professional manner
May sign for incoming and outgoing packages; route to appropriate party
Use internal paging system
Call for car service or messenger as requested by client
May perform filing, typing and other administrative duties as requested by client
Assist various departments with mass mailings
May receive and route faxes
May schedule conference room based on client requests and order catering as needed
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
Qualifications
High school Diploma or equivalent
5 years direct experience as a receptionist
3+ years prior experience working in a professional office environment
Proficiency using various office equipment
Able to use computer to produce reports (Excel, Word, and PowerPoint)
Ability to perform routine and non-routine functions of all office equipment and systems
Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
Physical activity required including bending, reaching, prolonged periods of sitting
May lift and/or move up to 10 lbs
What We Offer:
Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within
A company focused on creating a positive work and client environment
Employee discounts on entertainment, products, and services nationwide!
Come Join Our Team!
Job LocationsUS-NY-New YorkPosted Date5 hours ago(10/18/2024 2:32 PM)Requisition ID 2024-18766 of Openings 1Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time Fixed Salary USD $21.53/Yr.
