Our client, an Investment Company located in Midtown Manhattan, is seeking a Temporary Administrative Receptionist. This position will start this week and continue for a minimum of 2-4 weeks with high potential to extend. Hours are 8:30am - 5:30pm with an hour lunch.Responsibilities: Manage the main phone line and screens callsManage the corporate calendar and set up meeting invitationsClear guests with building securityReceive and direct visitors to appropriate conference roomsMake specific arrangements for meetings (such as ordering breakfast and/or lunch, set up audio-visual equipment for virtual participantsCoordinate travel arrangements when necessary, including cars service and/or hotel for guestsAssist Office Manager in daily office operationsCoordinate desk reservations for visiting employeesSign for and distribute mail, print stamps, and manage the postage accountSend weekly interoffice package to headquarters in New JerseyOperate a variety of office equipment including copier/printer, postage weight machine and binding machineMaintain order at printer stations daily including discarding cover sheets, distributing print jobsCoordinate building servicesTake Inventory and order all office supplies including beverages and snacksPrint daily conference room calendar schedule and verbally communicate updatesWork together on inventory processes to keep supplies stockedManage the pantry and meeting set up in Housekeeper's absencePerform miscellaneous job-related duties as assignedQualifications: 3+ years of administrative experience at a financial services firm.Experience answering phones and greeting visitors.Have managed a corporate calendar.Rate:Up to $35/hrBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
