Our client, an investment firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Executive Assistant to support the Human Capital Group. This individual will support the Co-Head and the Managing Director (MD) of HCG, as well as support several of the teams Managing Directors and Directors. The ideal candidate is a highly motivated, proactive, and detail-oriented individual with a strong work ethic. This role requires the ability to work in a fast-paced environment with a focus on client-service, problem solving, and proactively resolving issues. Position is Monday - Thursday, onsite and Fridays remote (unless in-office presence necessary). 9am - 6pm (with flexibility to start earlier/work later as needed. Position starts January 2026. Temp duration typically 6+ months ahead of conversion.Responsibilities:Extensive calendar management: proactively prioritizing a constantly evolving schedule to keep the Co-Head and MD on track as well as monitoring the Managing Directors and Directors calendarsAnticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalismAct as gatekeeper for the Co-Head and MD; diligently screen phone calls and internal / external inquires as necessary to maximize time of managersHandle confidential materials for the HCG team with the utmost degree of care, integrity, and discretionExcellent communication skills and ability to develop strong working rapport with employees at all levels of the firmAbility to liaise frequently with other departments within the firm to coordinate conference calls and meetings, as well as troubleshoot daily issues for the HCG teamPrepare and process expense reports utilizing WorkdayHandle domestic and international travel arrangementsProvide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.Participate in various ad-hoc projects and perform other duties as assignedQualifications3+ years of experiencePunctual, organized, and extremely detail-orientedExcellent analytical, time-management, and organizational skills; flexibility and ability to manage several priorities/projects in a very fast-paced environmentSuperior communication and interpersonal skills - both written and oralStrong team player with positive attitude and willingness to assist with all assigned dutiesProficiency in Microsoft Office (especially Office, Excel, PowerPoint and Word)Sensitivity to confidential mattersFamiliar with operating as part of a global teamSound judgment - knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriateIndependent and strategic thinkerPay:Temp rate in line with 100K (up to 110K depending on experience) plus discretionary bonusMedical, dental, vision, 401K, 15 PTO, Employee Assistance Program, back-up child care, commuter benefits, sports club memberships, family leave benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
