Operations & Administrative Support Professional
Location: New York City, Midtown West
Summary:
We are a small attorney search firm based in NYC that seeks a strong operations and administrative
support professional who is very comfortable with technology. This individual will be an integral part of
our company and will work very closely with our small team of lawyers-turned-recruiters in a highly
collegial and collaborative environment. This individual will report to the President of the company who
also handles operations and works as a recruiter alongside our other recruiters.
Duties:
- Using our two subscription recruiting software services on a daily basis
- Troubleshooting computer issues regularly
- Updating/supplementing our database (one of our subscription recruiting software services) and
our other online resources with respect to – among other things – attorneys (e.g.,
entering/revising attorney profiles in our database from LinkedIn and other sources), client law
firms and in-house law departments, attorney job searches, and related information
- Putting application submissions through our clients’ online portal systems
- Formatting resumes and revising other submission materials
- Conducting online research projects
- Preparing and following up on invoices
- Assisting with payroll
- Assisting with bookkeeping
- Handling holiday e-card send-outs
- Proofreading
- Answering phone and routing calls (minimal amount of time)
- Other duties, as assigned
Required Concrete Skills:
- Excellent IT abilities, including with respect to troubleshooting computer issues
- Excellent command of Microsoft Word and Outlook; familiarity with Excel
- Good typist
Desired Concrete Skills:
- Knowledge of Quickbooks is a plus
Required Soft Skills/Other:
- Highly diligent, reliable and trustworthy
- Exercises confidentiality and discretion
- Very detail-oriented
- Well-mannered and pleasant
- Maintains a positive attitude
- Good interpersonal skills
- Self-starter who desires to show ownership and commitment to the job; accepts responsibility
for actions
- Strong work ethic
- Good judgment
- Ability to multitask
- Maintains composure while meeting deadlines (even with frequent interruptions)
Required Education and Preferred Experience:
- B.A. or B.S. (or equivalent degree) from an accredited college or university
- Prefer a minimum of 2 years’ experience in a professional services firm
Compensation and Benefits; and In-Office Requirement and Hours:
- Estimated target base salary: $70,000-80,000, depending upon skills and experience, with bonus
potential
- Subsidized health care (Oxford/United Healthcare)
- Ability to WFH most days after job familiarity is obtained
- Hours of 10am-6pm M-F is ideal, but some schedule flexibility is available
This role is perfect for someone who has an interest in the legal profession and/or the attorney
recruiting field, who wishes to work in a very positive cultural environment and/or who may need to
work from home much of the time. If you can fulfill the above duties, and have the requisite skills and
educational background, please send a cover letter and your resume to: info@artemislaw.com. We look
forward to hearing from you!
