Description:The Administrative Sales Assistant is responsible for providing direct administrative support for the sales department and the VP of sales at AKE Safety Equipment. Handles a variety of confidential duties that are critical to the nature of the business while conducting oneself with a high degree of professionalism and sound judgement. We are looking for someone that is loyal and thrives within a creative, fast paced environment. Must be able to quickly adapt to change and is able to keep the success and forward movement of the business as the ultimate top priority.Specific Responsibilities:
Provide daily support for sales team and VP of Sales
Advises individuals inside and outside the organization on the VP of sales views on policies and expectations
Disperses information and instruction from VP of Sales to other members of the sales team, including Sales Managers and Sales Representatives
Prepares reports and provides recommendations for solutions of operational and administrative problems
May compose and sign correspondence for VP of Sales.
May serve as the VP of Sales representative at meetings and act as a liaison to AKE staff
Screen and return phone calls as needed
Reads, screens and answers correspondence as needed
Contributes new ideas that help drive efficiency
Effectively support and back up other administrative assistants, especially for high priority meetings, deadlines and general sales support functions
Manage personal and professional calendars and other meeting and event arrangements
Coordinate travel arrangements
Maintain an organized filing system of paper and electronic documents
Will serve as a back-up to customer service department as needed
Special projects and other duties and personal errands as needed
Required Skills:
Anticipate a variety of needs and problems and proactively suggest solutions
Experience working within an entrepreneurial and/ or sales environment
Must be able to use excellent judgement and discretion in a variety of unique situations
Sensitivity to confidential information
Outstanding organizational and clerical skills
Ability to work courteously and cooperatively with all AKE Staff, vendors and customers
Strong interpersonal skills – outgoing, patient, professional
Ability to consistently meet deadlines
Strong proficiency with MS Word, MS Excel and QuickBooks
Preferred Skills:
Proficiency in Salesforce CRM System
Knowledge and ability to use UPS, FedEx and SpeeDee shipping software
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