CLASSIFICATION TITLE OF THE JOB: OFFICE SPECIALIST III
CLASSIFICATION CATEGORY: SEIU
CLASSIFICATION NUMBER: 007
PAY RANGE: 9
ESSENTIAL FUNCTIONS
Prepare accounts payable for payment, coding to proper accounts.
Reconcile invoices with monthly statements.
Monitor all expenditures and revenues to verify that they conform with budget projections
Reconcile department ledgers to county ledger.
Prepare purchase orders.
Assist in contract processes.
Responsible for department cash deposits.
Assist with annual budget preparation.
Prepare payroll and complete data entry into the counties payroll system.
Work with employee records with accuracy and have proven ability to keep strict confidentiality.
Assist with recruiting of seasonal temporary staff.
Prepare reports, graphs and charts using MS Excel and PowerPoint.
Assist with various reporting requirements.
Provide administrative support to the Parks Department management team.
Maintain regular and predictable work attendance; Monday through Friday, 8:00am – 4:30pm.
Other duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of accounts payable, accounts receivable and payroll; proficient in Microsoft applications; experience in maintaining a website; ability to use standard office equipment including a 10-key calculator and computer; ability to compile statistical data and prepare necessary reports; ability to make involved and varied arithmetical computations rapidly and accurately; must be dependable with a strong work ethic; must be detail oriented with an acute attention to accuracy and details; must be able to perform work effectively during changing priorities and interruptions; ability to perform complex assignments with minimal supervision; ability to establish and maintain harmonious working relationships with co-workers and the public.
Associate Degree in business administration, accounting or related field preferred. Two years of progressively responsible bookkeeping/accounting or any satisfactory equivalent combination of experience, education and training which demonstrates the ability to perform the work described.
Possession of a valid Class C motor vehicle operator’s license with a satisfactory driving record.
Must pass a criminal history and credit check.
SALARY, BENEFITS, COMPENSATION:
SALARY RANGE: $3,669 - $4,684 per month (DOQ).
BENEFITS:
o Medical, Dental and Vision Benefits
Chiropractic, Acupuncture and Naturopathic medicine is included in the medical plan.
o Vacation and Floating Holidays
o Paid Holiday Time
10.5 paid holidays
o Sick & Bereavement Time
o County Paid Life and Long-Term Disability Benefits
o Longevity Incentive
o Public Employee Retirement System (PERS)
CLOSING DATE: August 15, 2024
HOW TO APPLY: Must submit a completed Linn County employment application, resume and cover letter to the Linn County Parks Department, Attn: Dena Barawis 3010 Ferry St. SW, Albany, Oregon 97322; FAX: 541-924-6915; Email: parksjobs@co.linn.or.us. Application forms can be obtained at the Linn County Home Page at https://www.linncountyor.gov/jobs.
