Executive Assistant / Project Manager
WBCP, Inc.
Rogue River, Oregon
Salary Information Available Upon Request
WBCP, Inc. seeks one full-time Executive Assistant / Project Manager to work on-site in our main office located in Rogue River (Southern Oregon). WBCP is an Executive Recruiting and Human Resources consultancy firm that specializes in public sector and non-profit organizations. The ideal candidate will thrive in a fast-paced, collaborative, and supportive team-based work environment where direct communication and continual career growth are valued. We are seeking a versatile individual with expertise in administrative scheduling and support, customer service, and time and project management skills.
The ideal candidate for this position has experience serving a fast-paced executive with the highest degree of confidentiality and professionalism. They need to be versatile, proactive, diligent, and demonstrate a strong work ethic and positive attitude. If you have experience in executive support, outstanding organizational abilities, adeptness at managing multiple tasks simultaneously, and are eager to join a dynamic, expanding company, we encourage you to submit your application today!
THE COMPANY & CULTURE
WBCP is an Executive Recruiting and Human Resources consultancy firm that has been operating since 2004, supporting public sector and nonprofit clients in Oregon, California, Arizona, Colorado, Idaho, Utah, Nevada, New York, Texas, and Washington and quickly expanding to other states. Recruiting is the core of our business and involves working with clients, applicants, and a good deal of project-management work that moves quickly.
WBCP has significantly grown in the last three years, and we are using this growth as an opportunity to take a thoughtful and measured approach to workplace culture. We have reimagined the workplace with employees’ needs taking center stage. We are also committed to finding ways for the organization to create positive economic impact in the communities we serve. Due to our recent growth, we have recently moved into a larger office space in the heart of downtown Rogue River. This new 7,000 sq ft. office space is a historic 100-year-old brick building that we have completely renovated into a state-of-the-art office with modern amenities (such as in-office kitchen and onsite daycare) all the while paying homage to the building’s history.
The building’s mixed-use features have brought the work culture and community to life! In addition to the 3,000 sq ft. main floor office space, the building also features two 1,500 sq ft. short-term vacation rentals upstairs and a 1,100 sq ft. daycare in the basement, providing convenience and comfort to WBCP employees.
THE JOB
While we work in a highly collaborative team environment, the main role of the Executive Assistant / Project Manager is to ensure our President and other members of the Executive Management Team are completely supported during day-to-day operations. As the President regularly travels to attend client meetings and represent WBCP at offsite events, this role is pivotal in ensuring the President's seamless workflow.
The Executive Assistant / Project Manager will play an instrumental role in managing:
The administrative and scheduling components of the president’s recruitments.
The president’s calendar and travel arrangements.
An organized document of priority projects with timelines and deliverables and ensures projects are moving forward.
Informing president of their daily schedule and ensuring timely meeting attendance.
Coordinating internal and external resources for execution of projects.
Preparing and reviewing documents for meetings and recruitments.
Working with clients and candidates to ensure recruitment milestones are met smoothly
DESIRED SKILLS:
Works with a high level of confidentiality and professionalism
Ability to manage multiple competing priorities
Able to work independently and be a critical thinker, e.g., be able to identify what needs to be done next before being asked
Highly ethical and trustworthy
Resourceful
Detail-oriented
Willing and able to learn and grow
Professional demeanor and exceptional customer-service attitude
Be able to coordinate and communicate with all levels of the organization, from the Executive Team to support staff
Be motivated by achievement and task completion
MINIMUM QUALIFICATIONS
Possession of a valid and appropriate Driver License.
At least five years of experience in an Executive Assistant / Project Manager role or performing related duties.
Proven technical competency with the following applications: MS Word, MS Outlook, MS Excel, MS Teams, OneDrive, and Zoom
Must live in the Southern Oregon region.
Completion of a satisfactory background investigation prior to hire.
SALARY & BENEFITS
Salary information is available upon request, with a benefits package that will include:
Medical and dental benefits available (employer pays up to 75%).
IRA available with company match up to 2%.
In-office kitchen with company-provided coffee and snacks.
Dog-friendly work environment.
Company-subsidized on-site childcare.
Company-provided equipment (computer, etc.).
HOW TO APPLY
Apply ASAP, as we will conduct interviews with qualified candidates as they are identified. We hope to have this position(s) filled by November 2024.
Complete an application and submit your resume and cover letter at: https://wbcpinc.com/job-board/
Questions: Contact our office at stephanie@wbcpinc.com or 541-664-0376
