Iron Horse LLC, a rapidly growing CIPP trenchless pipeline service company serving mainly public works, is seeking a Payroll and Accounting Specialist. Iron Horse LLC employs near 40 employees. Our payroll is completed from start to finish in house serving Oregon and Arizona employees.
General Position Summary:
This position requires a highly organized and punctual individual. Payroll is the primary position which must be completed weekly. The position is multi-faceted and quick paced. This individual is expected to keep a general view of the status of each vendor account. With that in mind, the chart of accounts and general financial position of the company should be current monthly. The qualified candidate will have experience with prevailing wage payroll as well as submitting certified payrolls. The position will hold little supervision. Quickbooks experience is a plus.
Essential Functions for Payroll:
Responsible for reconciling time cards to be entered for payroll
Responsible for withholding and distribution of draws, garnishments, pension loans, etc.
Sets up and administers credit union withdrawals from employee checks and automatic bank deposits
Will submit weekly payroll taxes to ETFPS online
Responsible for setting up new employee files including the collection of W4s. I9s, etc
Updates and maintains current personnel information in accounting system
Handles all claims for unemployment insurance
Sets up new prevailing wage templates whenever necessary and is responsible for making sure that all jobs have the correct template set up
Responsible that wages are correctly paid depending on county/state rules
Responsible for the handling, calculation, and upload of all certified payroll to the correct programs/contractors
Compiles and submits monthly Worker's Compensation report and payment (SAIF)
Tracks eligibility of benefits (medical, 401k) on employees and makes sure employee is enrolled timely
Administers and tracks drug testing program
Essential Functions for A/P
Sort incoming paperwork daily
Reconcile Visa reports monthly
Enter all invoices & subcontracts
Track all reoccurring invoices & enter
Maintain approval status of all invoices
Maintain all vendor aging history
Sort check run & attach all remittance stubs with check for mailing
Collect w9s and certificates of additionally insured from vendors
Print aging immediately after check run for review
Enter all manual checks in the Check Log
Quarterly
File Estimated Tax Returns-Fed and State
Prepare Income Statement
Prepare Balance Sheet
Prepare Cash Flow statement
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.Click Here to Apply or use the link belowhttps://www.applicantpro.com/openings/ironhorsellc/jobs/3624630-315333
