Otak CPM is seeking a talented and organized Project Coordinator with at
least 2 years' experience supporting a variety of projects with moving
parts. This is a client-facing support position who will partner with
our seasoned Project Manager, design consultants and builders so
excellent customer service and consistent communication is a must. Otak
CPM serves as an independent advocate for the owner. Our all-inclusive
work allows clients to focus on their own priorities, while we take care
of the rest. Being familiar with everyone from engineers to
manufacturers, we keep the project aligned, in-sync and running
smoothly. What you'll do: Directly support a Senior Project Manager
with coordination of work performed by a project team on behalf of
multiple clients throughout the construction project lifecycle. Maintain
project documentation and filing including verification of invoices,
capturing meeting minutes and correspondence, adding
design/constructability review comments to drawings and specification
documents, preparing/submitting funding and jurisdictional requirement
documents, and disseminating materials to clients and project team. Add
value to projects by bringing unique skills and talent for project
management, business administration, problem solving, spreadsheet
management, technology, field coordination, and stakeholder engagement.
For Clients: participate in the development of client's construction
design / programming guidelines to inform project goals and outcomes;
collaborate closely with client's executive, accounting, legal and
other associated departments to ensure efficient processing of project
documents / decision making; coordinate and participate in client review
meetings to keep stakeholders informed and engaged. With Project Team:
coordinate scopes of work and procurement / solicitations for
contracting with design consultants and builders; maintain effective
working relationships with team for steady flow of work and
communication; analyze consultant reports and builder documentation as
assigned by the Project Manager. What you'll bring: High School Diploma
or equivalent. Bachelor's degree is preferred. Minimum 5 years'
experience in project management or business administration, additional
relevant education beyond position requirements counts towards
experience. Knowledge of building design / construction systems and
experience supporting large capital projects from design through
construction / closeout strongly preferred. Strong technology,
organization and communication skills. Demonstrated experience in
Microsoft Office Suite is required; ability to compile and analyze data,
manage budget documentation and review contracts. Experience with
Bluebeam Revu and project management systems such as E-Builder, Prolog,
Primavera, Smartsheet, and SharePoint highly preferred. Ability to
travel and work from Portland office and co-located environments at
client sites. Otak is proud to be an Affirmative Action and Equal
Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity, national origin, disability,
or status as a protected veteran.
