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Oregon Family Support Network (OFSN) is hiring an Administrative Support Assistant to work in the Statewide Office located at 4275 Commercial Street SE, Suite 180, Salem, OR, 97302. This is a non-exempt, 30 hour a week position and includes a benefits package. Bilingual English/Spanish is preferred.
The Administrative Support Assistantâs role is to provide primary support and staffing to the statewide office. In addition, this position supports general administrative functions which may include office functions, securing facilities, answering phones, greeting visitors and staff, responding to OFSN email, data base entry, office machine functions and maintenance, supply ordering, requesting insurance certificates, use of Constant Contact, physical mail processing, training room set up and clean up, zoom meeting support , maintain reception area, updating and creating forms, spreadsheet creation and maintenance, special event support, filing, written correspondence, and proofing materials.
Essential Duties and Responsibilities:
⢠Enter data into database and provide support for data reporting
⢠Send staff reminders for payroll, journyx, calendar, birthday and anniversary, etc.
⢠Copy and maintain updated welcome packets, board packets, onboarding and new employee binders
⢠Inventory and order general office supplies
⢠Process per diem requests and general travel requests
⢠Process copy, supply, technology, gift card, etc. requests
⢠Complete monthly credit card statement review
⢠Greets visitors and staff at the statewide office
⢠Ensures reception area is neat and public ready
⢠Coordinates facilities use and clean up
⢠Coordinate use and maintain readiness of the training room
⢠Provide general support for statewide meetings
⢠Answer statewide office phones, complete and process intake forms
⢠Process daily physical mail services, shipping and receiving items
⢠Provides other clerical duties as assigned
Minimum Qualifications:
⢠Minimum: regular high school diploma.
⢠Ability to pass a Criminal Record check.
⢠Prefer a minimum of three to five years of administrative assistant experience, including ability to type at
least 65 words per minute, prioritize work, and communicate effectively.
⢠Excellent customer service, interpersonal, oral and written communication skills.
⢠Proficient with Microsoft Office environment and data base entry.
⢠Proficient with Excel spreadsheets.
⢠High degree of discretion dealing with confidential information and HIPAA compliant material.
⢠Ability to communicate effectively, orally and in writing and to work successfully with people in a variety of situations.
⢠Ability and experience to work with diverse cultural, religious, racial, educational, socio-economic and alternative cultural background.
⢠Ability to work independently.
⢠Ability to exercise good judgment, courtesy and tact in public contact.
⢠Ability to work with others in a team environment.
OFSN offers a pay differential for bi-lingual/bi-cultural employees.
Please go to our website http://www.ofsn.org/about-us/employment/ for a complete overview of this job, and there you will find a link to our application. Please submit an application, cover letter, and resume to be considered for this position.
Application deadline is Friday, May 3rd, 2019, at 5 pm.
