The Office Coordinator contributes to the delivery of quality services by providing end to end support to ensure the smooth and efficient functioning of the office in addition to general front office and administrative duties.We are seeking a Casual Office Coordinator to provide temporary coverage from 8 October to 2 November 2026.What will you be doing?Office CoordinationSubmit work orders and schedule repairs for general office space and equipmentWork with building management to ensure the smooth running of the officeMonitor and maintain stock levels for the general office areas and lunchroom/tea areas, ordering replacements as required from the relevant suppliersProvide a positive front of house service, meet and greet visitors and direct them to the appropriate part of the business, ensuring compliance with visitor management processesApply building security access protocols, including access pass management, to support the effective operation of the building security systemSupport MedHealth’s Head of Property with administration of routine auditsCoordinate the upkeep of the office environment. Schedule and conduct routine office inspections, providing relevant feedback to areas of the business to maintain a positive, clean and safe working environment. Advise building management of any additional cleaning requirements when necessary.Coordinate key events onsite when required, including organisation of catering and coffees orders for key meetingsManage and support the room/desk booking system in conjunction with ITProvide ad hoc support with Audio Visual equipment and introductory instruction to new team members if requiredMaintain key work health and safety resources for the office e.g. First Aid Officers poster.Manage incoming and outgoing correspondence including emails, mail and packagesAssisting MedHealth’s Executive Assistant team as requiredServices and Operational OutcomesCreate a positive work environment for team members, clients, customers and visitorsSupport the smooth and effective functioning of all aspects of the officeDeliver exceptional customer service to all stakeholdersQuality, Compliance, RiskPerform all tasks in accordance with the Quality Management SystemActively identify and contribute to opportunities for innovation and continuous improvementMaintain a customer focus at all times and a commitment to deliver service excellenceGeneralFunction as an effective, positive team memberPromote and support practices that are inclusive, responsive, safe, accessible and sustainableMaintain active knowledge of work health and safety practices and procedures, and take reasonable care of your safety and the safety of othersAdhere to all policies and proceduresCarry out other reasonable duties as requiredUndertake project work as required by the business.
