Summary:
The Director Vendor Control is responsible for leading the business effort in vendor control ensuring that applicable policy is observed for all vendor transactions while providing superior service to Rexel’s customers and partner vendors. Will drive effective vendor control actions with Region Commercial teams and provide policy and procedure guidance and training. The Director Vendor Control also provides support to Legal, Finance and Supplier Relations for matters involving the vendor base documentation and status.
What You'll Do: Lead responsibility for execution of Vendor Approval Policy. Ensure that any exceptions to policy are understood and approved at the appropriate executive level of the businessLead role in administration of vendor stratification with the Supplier Relations in our Vendor Management StrategyReview of Terms & Conditions, Rebate, and other contractual components provided by prospective vendors. Provide guidance to commercial teams regarding involvement of Legal, regional finance or region leadership as appropriate.Management of cash discount and terms consistent with financial controls and audit requirementsCollaboration with the Category Managers on vendor selection and control of non-preferred vendors. Extend coordination on vendor selection/decisions to procurement and commercial teamsVendor Surveillance on performance metrics and vendor rankings in spend, terms, payment method and tax documentation (W9 and W8BEN). Key role with Trade and Indirect VendorsRegular review and training of requirements and processes – especially with Procurement and Region Operations teams. Includes, but not limited to documentation requirements, rationale for vendor control, exceptions to vendor agreements and exceptions to COIsPhase in / phase out of vendor entities - coordination with procurement, commercial and A/P teams to assure we properly manage the vendor profiles. Includes control of vendors to support A/P with vendor payment or performance concernsReview of branch prospective vendor submissions at onboarding to ensure compliance with business and regulatory requirementsEstablish and ongoing continuous improvement of information and document collections processes for the combined businessesExecute regular surveillance of Trade Vendor payment changes as required by audit (BoRG) standardsRegular communication with commercial, legal, finance and operations leadership via conference calls, webcasts and emailsParticipate in the training, development, and career growth of Vendor group team membersSupport corporate programs, goals, and initiatives of the company. Includes communication and training of these to the vendor group and support of same during interactions with the commercial teamsOther duties as assignedJob Duties Disclaimer:
The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA. 
