Job Summary:The successful candidate will be able to perform at a high-level in a fast-paced environment in an independent manner. The candidate will confirm bills of lading received from fuel terminals and process a high volume of invoices for billing and payment. The candidate will ensure fuel invoices are properly reconciled and matched to the supplier draft notices. The candidate will oversee and manage fuel vendors as well as handle internal calls and inquiries. The candidate will also be responsible for other payable functions within the framework of the company’s policies and procedures and in compliance with applicable regulations. The candidate will also possess the qualities listed below:
Results-Oriented – sets and achieves challenging goals, demonstrates persistence and overcomes obstacles,
Company Values – upholds organizational values, inspires the trust of others, works with integrity and works ethically, treats people with respect, and keeps commitments,
Continuous Learning – assesses own strengths and weaknesses, seeks feedback to improve performance, pursues training and development opportunities, and shares expertise with others,
Customer Service – displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, and responds promptly to customer needs,
Job Knowledge – is competent in required job skills and knowledge, exhibits the ability to learn and apply new skills, requires minimal supervision, and displays an understanding of how the job relates to others,
Quality – unequivocal focus on attention to detail, demonstrates accuracy and thoroughness, displays a commitment to excellence, and monitors own work to ensure quality,
Teamwork – balances team and individual responsibilities, exhibits objectivity and openness to others’ views, gives and welcomes feedback,
Attendance and Punctuality – begins work on time, arrives at meetings and appointments on time, schedules time off in advance, and ensures work responsibilities are covered when absent,
Quantity – meets productivity standards, completes work in a timely manner, and achieves established goals,
Primary Responsibilities:
Daily entry of bills of lading and related documents,
Process invoices for payment in a timely fashion by adhering to pre-established policies and procedures,
Respond to vendor and/or team member questions and inquiries in a timely fashion,
Set up and maintain vendor files as needed,
Generate and maintain accounts payable data using the company’s proprietary and non-proprietary systems,
Stay abreast of relevant industry and functional A/P knowledge,
Perform other duties as assigned,
Required Experience:
Minimum 2 years accounts payable experience,
Direct experience in the petroleum industry is preferred,
Basic understanding of fuel types is preferred,
Significant data entry experience with high degree of accuracy and attention to detail,
Experience using accounting software,
Excellent organizational skills with an ability to maintain orderly file/work area,
Solid understanding of commonly used concepts, practices, and procedures within an A/P environment,
Proficiency with Microsoft Excel and Word,
Excellent verbal and written communications skills,
Ability to work well in a fast-paced environment to ensure deadlines are met, particularly during the month-end accounting close,
Logistics experience is a plus,
Required Education & Certification:
Associate degree in accounting or business administration or similar preferred
Position Type and Expected Hours of WorkThis is a full-time, onsite position based in Houston, TX. Days and hours of work are Monday through Friday and range from 8:00 a.m. to 5:00 p.m.Equal Employment OpportunityAtlas Oil Company provides equal employment opportunities to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, weight and height or military status, in accordance with applicable federal laws.
