Job Title: Accounts Payable SpecialistJob DescriptionAs an Accounts Payable Specialist, you will be responsible for processing a minimum of 40-45 invoices per day and managing the AP email inbox, including researching any discrepancies. Your role will involve full cycle accounts payable processes, assisting the supervisor with monthly accrivals, and submitting assigned vendor invoices, ensuring accuracy. You will also need to understand the differences between down-payments and prepaids. You will be required to process high-volume vendor invoices and payments promptly to meet deadlines in a fast-paced environment and adjust/pay appropriate sales tax when vouchering invoices. As part of your role, you will be required to complete special projects, implement changes as needed, identify trends, initiate performance improvement, and respond to audit requests in a timely manner. You will review and respond to vendor statements and emails, ensure AP policies are adhered to, prepare and process weekly vendor payments, and may require to print checks/mailings. You will also assist with establishing new vendors in accordance with company policy, respond to the business, validate vendor records, assist with processing remote deposits, and ensure accuracy and consistency in coding.Hard Skills
Process 40-45 invoices per day
Manage AP email inbox
Research any discrepancies
Use excel at a basic level
Full cycle accounts payable processes
Assist with monthly accruals
Submit assigned vendor invoices
Understand prepaid invoices and the differences between down-payments vs. prepaids
High-volume vendor invoices and payments processing
Adjust/pay appropriate sales tax when vouchering invoices
Complete special projects
Implement changes
Identify trends
Initiate performance improvement
Respond to audit requests in a timely manner
Review and respond to vendor statements and emails
Ensure AP policies adherence
Prepare and process weekly vendor payments
Print checks/mailings
Assist with establishing new vendors
Respond to the business
Validate vendor records
Assist with processing remote deposits
Ensure accuracy and consistency in coding
Soft Skills
Ability to operate independently
Time management
Problem-solving
Communication skills
Job TypeThis is a Contract-to-Hire position with a duration of 6 Month(s).Work SiteThis is a hybrid position requiring some days on-site in Houston, Texas and some days remote.Work EnvironmentYou will be part of a small team, with one supervisor and three specialists. The ideal candidate should be capable of operating independently and does not require micro-management.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
