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Description One of Robert Half's Enterprise-level clients is hiring an Executive Administrator for a long-term, onsite project supporting Health, Safety and Environment (HSE) data maintenance, trainings, and coordination. If you have 4+ years of Administrative experience and have worked with HSE documentation, apply today!This role is 100% onsite in Houston, TX.MAIN RESPONSIBILITIES
Maintain customer compliance databases for tenders/projects and daily operations in coordination with relevant stakeholders to obtain the required information.
Assist in the coordination of FM Global site visits.
Coordinate follow-up with the respective Project Leads and Knowledge Management resources on the development release of Global HSE training contents/ materials.
Support the administration and coordination activities for the release of the Global HSE documents including preparation of the communication message.
Maintain efficient filing system for HSE documents and records and ensure quick retrieval of requested documents/ records.
Collect organize analyse summarize and prepare information from variety of sources for presentations/ reports following established processes/ procedures/ requirements.
Perform general administrative and coordination activities for the department/ function.
Maintain the department pop page for accurate information and updates.
Support the department to make necessary arrangements for required trainings meetings or events. Ensures accurate and timely communication to involved parties.
May be requested to train less senior Administrator and oversee the quality of their works.
May be requested to participate in the HSE programs/ campaigns/ activities organized in the location where the employee is based in e.g. local HSE improvement projects Take 5 Day World Health Day etc.
Requirements
Must have:
Diploma/Certificate in related discipline or equivalent qualification.
4-5 years work experience in administration support related field.
Excellent interpersonal and communication skills with attention to details.
PC skills including proficiency in Microsoft Office Word Excel PowerPoint etc
Ability to handle many diverse tasks simultaneously to work effectively with interruptions and to handle confidential or sensitive information or issues.
Added advantages:
Entry knowledge of HSE management systems requirements.
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