The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a portfolio of properties.  Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.ESSENTIAL FUNCTIONS:Administrative duties.Assist with timely and accurate processing of Accounts Payable and Accounts Receivable.Scheduling and communication with vendors, tenants, and maintenance staff.RESPONSIBILITIES:Assist Property Manager with day-to-day operation of assigned portfolio.Assist Property Manager with the preparation of monthly/quarterly financial reports.File paperwork as necessary; Prepare lease termination forms and write-off forms as necessary; Create and maintain digital vendor files; Prepare aging reports on a monthly basis.Receive and enter work order requests into the system.Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.Schedule building activity including move-ins / move outs; verify insurance.Assist in planning and executing tenant events with management team.Maintain trackers for Certificates of Insurance, Service Contracts, and Tenant’s HVAC agreements for assigned properties.Assist with accounts payable – accurately input, verify proper backup and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.Assist with accounts receivable – monthly review of account receivables in the system and assist with the preparation of late notices and default notices.
