This OpportunityWSP is seeking a full time Senior Project Coordinator to join our Property & Buildings team in Houston, TX . The P & B Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. The ideal candidate will be proactive, organized, and detail-oriented, will possess strong communication skills, and will have the ability to work closely with a group of experienced design professionals in order to meet our clients’ objectives and solve complex problems.The Project Coordinator will take a proactive role in assisting the Project Leader, Executive Leadership and project teams in moving projects forward, facilitating communication across the project team and with clients, promoting and facilitating integration on projects, and maintaining a consistently high standard of delivery.Your Impact
Assist Project Managers, Executive Leadership and project technical teams with processing of contracts and sub-consultant contracts.
Work with Project Manager to assist with requested documentation for the Accounting team for project setup and budgeting.
Assist Project Manager and Executive Leadership in extracting project financial management reports for project performance evaluation.
Assist Project Manager in assisting the Accounting Team in tracking invoices and project payments that fall outside of the normal timing or special processing requests.
Assist Project Manager in tracking scope changes and preparing add service requests to the client.
Assist Project Manager and Executive Leadership with information required for collaboration with the Business Development and Marketing team, assist in the preparation of any materials required for project pursuit.
Assist Project Manager in scheduling design reviews, charrettes, and regular project meetings.
Maintaining project calendar including project schedules, and coordinate publishing of the schedule to the project team.
Attend project, and team meetings and Assist Project Manager take meeting notes. Distribute meeting notes internally and externally to the client as required.
Oversee and maintain project document file storage within the WSP standard project directory structure.
Provide production support to assist project technical staff.
Edit and format specifications, Table of Contents, Basis of Design Reports and other written materials as required.
Assist Project Manager with tracking and assembly of deliverables, as well as checking deliverables for adherence to WSP and client standards.
Assist project teams in distributing project materials internally, to clients and other industry partners.
Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s and shop drawing submittals.
Facilitate adherence to ISO 9001 compliance and WSP Project Delivery standards, including development and implementation of safety plans, scheduling and documentation of project QA/QC reviews, documentation of ISO review processes.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
Perform additional responsibilities as required by business needs.
Who You AreRequired Qualifications
High School Diploma or GED Required.
5+ years' experience working in an administrative or project coordinator role.
MS Office applications, including Word, Excel, Outlook, PowerPoint and others.
Familiarity with Smartsheet and Bluebeam is an advantage.
Knowledge of building MEPS systems is an advantage.
Knowledge of project construction management software such as Procore is an advantage.
Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
Excellent verbal/written communication and program-solving skills.
High level of attention to detail.
Self-motivated and flexible to take on new tasks and assist teams.
Strong willingness and eagerness to learn.
Ability to track, maintain, and meet multiple concurrent deadlines.
Preferred Qualifications
4-year degree from higher education institution is an advantage.
Basic AutoCAD and REVIT skills.
Familiarity with Bluebeam, including Studio Sessions and Projects.
Familiarity with Microsoft Project.
Working knowledge of cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, etc.
Deadline oriented, Familiarity with web-based Construction Administration tools such as Procore.
Preferred Qualifications
Basic CAD and REVIT skills a plus.
About WSPWSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.www.wsp.comWSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.The selected candidate must be authorized to work in the United States.NOTICE TO THIRD PARTY AGENCIES:WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
