The Role, Executive Assistant -Hybrid role: Reston, VA, 4 days in office GoCanvas is revolutionizing how work gets done by modernizing small businesses through a powerful cloud-based platform and customizable mobile experiences. We are seeking a dynamic, multi-tasking and detail-oriented administrative professional to work alongside our C-suite leadership as our Executive Assistant. You will be working directly with the CEO to assist him with the day-to-day administration ofGoCanvas while supporting other senior executives to stay connected and engaged. This will include calendar management, meeting, event and travel arrangements, stakeholder engagement and ad-hoc project management, and preparing presentations, reports, and research. Our ideal candidate will be a masterful problem-solver and an organizational force and must be a team player who anticipates needs with the ability to adapt to demanding and ever-changing situations. This role will be required to be in-person 4 days a week in our Reston, VA office. Your Most Important Initiatives:
Coordinate and engage with leadership in planning and organizing events, activities, and calendars: including but not limited to team meetings, full department, all-hands, off-sites, and one-on-one meetings
Coordinate project management activities for cross-departmental initiatives large to small; these could include presentations (internal and external), research tasks, internal GoCanvas initiatives, facility and regulatory execution, and more
Manage the CEO’s calendar to ensure that meetings, deadlines, presentations, and other duties are prioritized accordingly
Manage meetings including scheduling conference calls, video conference meetings, in-person and offsite meetings, arranging and booking international and domestic travel, organizing car transportation, hotel accommodations, and conferences as needed
Manage Communications projects on an ad-hoc and ongoing basis; maintain a work plan of key activities across channels
Monitoring and responding to incoming communications via email, phone, and social media
Create meaningful communications including talking points and all-hands presentations
Coordinate logistics for special business events and personal projects
Attend key executive meetings and organize action items and go-forward strategies as needed, acting as a liaison for direct reports
Uphold a high level of integrity and discretion in handling confidential information
What You Bring:
At least 2+ years administrative experience
Schedule Management/Office Coordination in a similar setting
Experience with Google Suite (Gmail and Google Calendar especially), Microsoft Word, Excel and PowerPoint
Project Management experience
Agility and flexibility in response to changing priorities and needs
A team-player mindset, looking to step in where help is most needed
A collaborative and consultative working process
Resiliency, courage, willingness to fail fast and embody the values of GoCanvas
Highly effective communication skills and exceptional attention to detail; someone who values the core elements of our key values including the power of empathy and the need for diversity in a thriving team!
What Success Looks Like:
Inquiries and issues are dealt with within a 24-hour time frame
Make sure schedules are organized and run well
All deadlines are met
Work product is thorough and shows attention to detail
Our Culture: our CEO’s interactions feel and communicate our culture in every way
Understanding that the success of the executive is a reflection of your work and vice versa, creates a true atmosphere of teamwork and job satisfaction.
What GoCanvas Brings:
We believe hiring the right people is THE most important thing we do. We take our values seriously and look for these traits in everyone we hire: Empathy, Customer-Obsessed, Authenticity, Impactful, Team Player and Cheeky/Fun Loving. We believe in giving people the freedom to work, but staying inspired by their important metrics, to think and act like owners of our business. We provide a remote-first environment that allows for innovation and creativity and a chance for individuals passionate about their role to have fun at work!
While we believe culture trumps perks, we are also proud to provide a comprehensive benefits package designed to meet our team members’ needs and truly invest in you with:
Unlimited Vacation Policy (also known as unlimited PTO)
13 Company-Paid Holidays (such as GoCanvas's Founder’s Day!)
Medical Insurance (where the Employee Only level of coverage is free!)
Dental and Vision Insurance with employer contribution
Health Savings or Flexible Spending Account depending upon your medical plan selection
Basic Term Life Insurance and Personal Accident Insurance
Voluntary Life Insurance
Short and Long-Term Disability
401k plan with employer match
Pet Insurance
Generous Parental Leave
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
If you need special assistance or accommodation while seeking employment with us, please email recruiting@gocanvas.com or call: (703) 547-8588. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.We take into account an individual’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance (medical, dental & vision), life insurance, 401(k) & paid time off. The expected compensation range for this position is $62,000- $84,000 annually. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location. This role is a #LI-Remote opportunity Powered by JazzHR
