We are a small family office that manages a handful of entities and real estate assets for a Seattle based family. We are searching for a building manager / staff accountant to assist with the business’ various accounting needs as well as some other reoccurring duties.
This is a job with a large variety of tasks and is well suited for someone who either is familiar with the management of commercial real estate. Tasks will include both building management tasks as well as accounting tasks for commercial buildings and other businesses.
This job is mostly remote. The ideal candidate needs to be able to pick up the mail in Bellevue at least 2-3 times a week. This person will need to meet vendors and conduct other building management type responsibilities when needed. We like to occasionally meet in person, but we do not work from a dedicated office space. We have a hybrid type office that can be used if desired.
The ideal candidate would have 2+ years’ experience as a CRE property manager or portfolio assistant. Alternatively, 2+ years experience in a staff accounting position handling AR, AP, or similar function within an organization. Familiarity with QuickBooks and excel are both a must have. This is a remote position and any candidate needs to be capable of managing themselves, their work queue and their time. This is not a position where we can provide extensive training. Candidates need to be proficient in building management and accounting.
Accounting:
Journal entries
With knowledge and training as to where to attribute each entry.
Accounts Payable
Receive invoices and verify payment amounts against agreements, contracts, change orders, etc.
Prepare payment of invoices for Accounting Manager to process
Record journal entries for payments, filing each payment into appropriate accounts
Accounts Receivable
Prepare invoices for customers based on agreements, contracts, leases, and change orders.
Send invoices track payment. Follow up on payments as needed.
Prepare receivable audits on a quarterly basis for Accounting Manager
Complete journal entries.
Payroll
Track hours for a small group of independent contractors and employees. Issue payroll on a weekly basis.
Project accounting and reporting
Assist in tracking project expenses and attributing them to categories specified to produce project reports as needed.
Budgeting
Assist in the creation of annual budgets for each company based on prior year performance. Utilize accounts payable and receivable experience to understand company revenues and expenses to help with budgeting process.
Credit card spending
Track credit limits and pay down credit cards as needed to ensure the flow of business.
Cash flow
Track inflows and outflows from each company.
Maintain sufficient reserves in operating accounts.
Collect and transfer money to investment accounts on a monthly basis.
Prepare plans and obtain approval to transfer money to investment accounts on a monthly basis.
Reporting
Assist with the creation of various reports as needed.
Assist outside CPA with audits of the businesses and in the filing of tax returns
Prepare 1099s for each contractor
Business services:
Maintain all LLCs, Corporations, etc with the Federal Government and State of Washington.
Annual filings. Etc.
Maintain contractors license.
Annual filings. Etc.
Maintain insurance tracker that specifies coverage for each business and property
Receive mail for all businesses
Sort through all mail as needed. Open and scan mail into email attachments and distribute as needed.
Maintain a filing system for all important notices that need to be maintained.
Ie. certificates of insurance from tenants, COIs from vendors, etc.
L&I Reporting:
Track employee and contractor hours across each business and attribute to each L&I category we pay into.
Prepare and file quarterly L&I reports.
Building Management:
Vendor Management
Manage vendors, schedule vendor services, obtain competitive bids from multiple vendors.
Reporting
Prepare analysis and reports as needed for ownership, financial partners, and other players.
Tenant Relations Management
Manage communications with tenants and ensure that needs and requests are met in a timely manner.
Coordinate with maintenance to see issues resolved efficiently and inexpensively.
Find vendors to respond to issues on an emergency basis when needed.
BMS Inputs
Provide inputs into building building management software. Utilize software to administer leases.
