South Puget Sound Community College (SPSCC) seeks a highly motivated and qualified individual for the position of Fiscal Analyst 3- Billing in our Business Office.
This position is responsible for all billings of non-grant contracts and non-student billing for SPSCC. This includes billing other State Agencies (e.g. School Districts on Running Start Programs, Office of State Treasurer, WSAC, Department of Education, etc). This position is also responsible for billing in-house programs of the College such as Dental, and Events Management. The Billing Specialist assists the Fiscal Specialist 2- AR Accounting Assistant in reconciling AR aging and follow-ups of outstanding receivables. This position is also responsible for cash management including bank reconciliations.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:
A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
The Clipper Coffee Corner serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
A brand new Health & Wellness Center
FREE Bus service every 15 minutes to downtown Olympia and beyond
FREE parking on our campuses – permits are not required
On-campus child care
Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
Many walking paths that are marked and on nicely paved sidewalks
SPSCC promotes wellness with a variety of different workshops and events on campus
Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
Many community events in the Kenneth J. Minnaert Center for the Arts
Employee Resource Groups (ERGs)that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
The LGBTQIA+ ERG creates a space for LGBTQIA+ staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.
What You'll Do
Billing
Collaborates with the Running Start Team to gather data necessary for accurate billing. Creates monthly/quarterly invoices on Running Start programs to bill School Districts
Collaborates with Student Services to bill for College in the High School fees (CiHS) from high schools participating in the program. Creates monthly/quarterly invoices.
Collaborates with various departments within the college to create invoices for the following programs, but not limited to:
Dental Office
Events & Management
Collaborate with AR Fiscal Specialist 2 and/or Financial Aid Department to create invoices for Financial Aid State Grants
Collaborate with Student Financial Manager and/or Accounting Manager to create invoices for Financial Aid Federal Grants, as necessary
Collaborate with Accounting Manager to bill the Office of the State Treasurer for VPA State Reimbursements
Assists with daily and monthly bank reconciliations
Coordinates daily cash receipts with cash disbursements
Performs complex analyses including a synopsis of ongoing programs and multi-sub accounts for proper accounting of revenue received
Assists with training and development of fiscal-related professional staff regarding financial methods and procedures
Financial Reporting
Assists the AR Fiscal Specialist 2 in the analysis and reconciliation of Due to/Due From accounts of other State Agencies at year-end
Assists the AR Fiscal Specialist 2 in follow-up collection of Outstanding Receivable monthly
Coordinate with AR Fiscal Specialist 2 on identifying invoices to match deposits
Other Duties
Assist other fiscal staff with month-end and year-end close and during peak times.
Perform other duties as assigned.
Qualifications You Possess
Minimum Qualifications
Positions typically require a Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two to three years of relevant professional experience. Professional experience may substitute for education but not usually for the credit hours. A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
Experience Or understanding of Generally Accepted Accounting Principles.
Advanced knowledge of computers and software applications, especially MS Office – Excel, Word, and Outlook.
Experience with accounts receivable/ payable and general ledger accounts.
Strong organizational skills; strong aptitude for attention to detail and accuracy of information.
Reliability to be on the job and be a productive team member in a busy department with monthly, quarterly, and annual deadlines and seasonal workload requirements.
To Apply
Applications must be completed online and include the following attachments:
Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.
Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.
Veterans Preference
Applicants who meet the minimum qualifications and are wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to wpeters@spscc.edu with the job number for which they are applying in the subject line.
Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.
South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator
South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
