Pierce College
Accounts Payable Supervisor
SALARY
$4,410.00 - $5,370.00 Monthly
$52,920.00 - $64,440.00 Annually
LOCATION
Pierce College District, WA
JOB TYPE
Full Time
JOB NUMBER
C2518
DIVISION
Fiscal Services
OPENING DATE
02/26/2025
CLOSING DATE
3/12/2025 5:00 PM Pacific
Position Summary
The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. The Pierce College District is committed to being an anti-racist institution; to truly be anti-racist we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college.
The Accounts Payable (AP) Supervisor oversees and manages the day-to-day operations of the Accounts Payable function, ensuring accuracy, compliance, and efficiency in financial transaction processing. This role is responsible for maintaining effective policies and procedures, reconciling accounts, and ensuring the timely closing of month-end and year-end AP processes. The AP Supervisor works closely with vendors, the Purchasing department, and internal stakeholders to resolve payment issues and enhance business processes.
In addition to AP oversight, the Accounts Payable Supervisor manages the district’s travel program, ensuring compliance with Pierce College policies and state regulations. The position reports to the Procure to Pay Manager and requires regular, and consistent attendance.
This role actively supports and engages with Pierce College’s goals for equity and inclusion to help create and maintain a workplace that that supports and respects accessibility, equity, inclusion, and diversity.
About the District
Pierce College is a high-performing, mission-driven, data-informed, student-focused district committed to equity, diversity, and inclusion. For 55 years, Pierce College has developed a national reputation for academic excellence and support services to ensure student success. The district is proud of the many awards and recognitions it has received. Pierce College is an Achieving the Dream Leader College of Distinction and was the 2017 recipient of their prestigious Leah Meyer Austin Award, given for measurable improvements in student outcomes.
Named as a Top 5 Finalist and a Rising Star for the 2019 Aspen Prize for Community College Excellence, Pierce College Fort Steilacoom was recognized for exceptional achievements in student learning, certificate and degree completion while in community college and after transferring to a four-year institution, employment and earnings rates after graduation, and access for and success of minority and low-income students. Pierce College District was named as a Top 10 finalist for the 2021 Aspen Prize and a Top 25 for 2023.
Pierce College at Fort Steilacoom
Located on a beautiful 140-acre site adjacent to a 340-acre community, recreational park, and Waughop Lake. Want a feel for our District, take a peek with aerial campus views!
Pierce College at Puyallup
Located on an expansive site with 125-acres of wooded land including modern facilities and beautiful hideaways.
Pierce College at JBLM
Located at the Joint Base Lewis-McChord military sites, serving many of our military and active-duty families serving our country.
Our colleges enjoy a strong presence in the communities in which they serve and participate in numerous partnerships with business, community, government, and educational organizations.
Essential Functions
The Accounts Payable (AP) Supervisor will be responsible for the following, but not limited to:
Accounts Payable
Oversee the operations of Accounts Payable, ensuring accuracy and proper handling of financial transaction data.
Perform Accounts Payable reconciliation.
Assist in developing policies and procedures related to Accounts Payable business processes and functions.
Oversee month-end and year-end closing processes for Accounts Payable.
Review and approve all payments and reports produced in Accounts Payable.
Handle complaints from vendors regarding past-due payments and work closely with the Purchasing department to resolve issues.
Travel
Follow established Pierce College policies and procedures, as well as rules and regulations adopted by the Office of Financial Management and the Department of Enterprise Services, related to travel.
Review and process all travel-related documents for the district, including travel authorizations, travel advances, expense reimbursements, and Corporate Travel Card (Airfare), and other related documents.
Administer, review, and monitor Pierce College’s Corporate Charge Card System for appropriate use of state funds.
Reconcile the travel advance sub-ledger.
Submit and respond to travel-related technical support tickets.
Leadership & Supervision
Oversee three classified staff positions responsible for accounts payable tasks.
Interview prospective new hires when vacancies occur.
Train employees and assign/schedule work-related tasks.
Review and approve leave requests.
Conduct annual performance evaluations for assigned staff.
Recommend disciplinary actions when necessary.
Provide opportunities for skill development through training, coaching, and meaningful evaluation of work performance.
Teamwork
Complete special projects as assigned by the Procure to Pay Manager, Director of Fiscal Operations, or Associate Vice President of Fiscal Services.
Assist in preparing records for annual archival.
Qualifications
Education Required
Some college-level coursework in Finance, Accounting, Business, Statistics, or a related field from an accredited college or university, including 15 quarter hours or 10 semester hours in accounting.
OR
One year of relevant work experience may be substituted for the education requirement.
Experience Required
Minimum two (2) years of relevant professional experience in supervision, finance, budgeting, or accounting
A comprehensive understanding of generally accepted accounting principles (GAAP).
Special Requirements
After a conditional offer of employment, the successful candidate must consent to and pass a criminal record background check and credit check. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant suitability to perform in this position.
Required Competencies
Understanding of Generally Accepted Accounting Principles (GAAP), Family Education Rights and Privacy Act (FERPA), and any applicable Office of Financial Management (OFM), State Board for Community and Technical College (SBCTC) or Washington State laws as outlined in the Revised Code of Washington (RCW). Utilization of the previously referenced items is outlined in the State Administrative & Accounting Manual (SAAM) or the SBCTC Fiscal Affairs Manual (FAM). Knowledge and understanding of Governmental Accounting Standards Board (GASB) fund accounting practices is preferred.
Ability to monitor and review input and output of financial data; develop fiscal queries and reports.
Ability to interpret and explain applicable state and federal regulations.
Lead, mentor, and support staff in achieving district goals and individual professional development; encourage collaboration, constructive feedback, and team recognition.
Model values of candor, openness, inclusiveness, and honesty while fostering a safe, respectful, and bias-free work environment.
Strong interpersonal and communication skills, including the ability to collaborate, build rapport, and work effectively with individuals from diverse cultural, socioeconomic, and educational backgrounds.
Demonstrate proficiency in both written and verbal communication, ensuring clarity and effective exchange of information.
Respond positively to change, manage it effectively to reduce concern for others, and remain calm under pressure while embracing new methods to accomplish goals and solve problems.
Maintain professionalism and confidentiality in all interactions; Accept personal responsibility for the quality and timeliness of work, earning trust, respect, and confidence from the College community.
Proficient in MS Excel and MS Word for data analysis, reporting, and documentation.
Application Process
To be considered for this position, applicants must:
Meet the required qualifications as outlined in this announcement.
Complete the online application profile and apply for the specific job opening at: https://www.pierce.ctc.edu/hr.
Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
Upload (attach) a detailed résumé of all educational and professional experience. (Résumé)
Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education and/or coursework. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services, visit https://www.naces.org/members.
Please Note: Certain positions require specific levels of educational attainment such as a post-secondary degree, licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met, information regarding your education and experience should be included in your application materials.
Applications without transcripts attached, may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials, please disregard. (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
Provide a response to the following question. (Supplemental Question)
The College's goal is to support all students and to achieve racial and social equity in pursuit of mission. If you were selected for this position, how would you contribute to and support this goal? Please limit your response to a maximum of 500 words.
Please Note
To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.
All correspondence regarding your application status will be sent to the email address associated with your SCHOOLJOBS.COM account. Please make sure to check your spam folder periodically, in the case of an automated, incorrect delivery.
Terms of Employment
This is a full-time (40 hours per week) classified, over-time eligible position with Pierce College District. This position is permanent after serving a minimum six-month probationary period. The primary work location will be at Pierce College Fort Steilacoom campus. Occasional travel to Pierce College campuses and/or sites may occur. Work hours are typically between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites. This position requires regular and consistent attendance and may be eligible for occasional telework once the incumbent is established in the position.
Salary & Benefits
The starting salary range of this position is $4,410.00 - $5,241.00 a month (dependent upon qualifications), with annual periodic increments up to $5,370.00 per month. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits.
Physical Work Environment
This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions. This position operates in a dynamic and fast-paced environment.
Reasonable Accommodation
Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.
Please note
This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.
Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.
Conditions of Employment
Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students.
Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).
Equal Opportunity
The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Sean Cooke - Title IX Coordinator
(253) 840-8472
Davi Kallman- ADACO/Section 504 Coordinator
(253) 912-3715
Deena Forsythe - Interim Vice President for Human Resources
(253) 964-6586
Paula Henson-Williams - District Affirmative Action Officer
(253) 864-3229
Employer
Pierce College
Address
9401 Farwest Drive SW
Lakewood, Washington, 98498
Phone
253.964.7342
Website
https://www.pierce.ctc.edu/hr
Accounts Payable Supervisor Supplemental Questionnaire
QUESTION 1
The College's goal is to support all students and to achieve racial and social equity in pursuit of mission. If you were selected for this position, how would you contribute to and support this goal? Please limit your response to a maximum of 500 words.
Required Question
