Req #: 238277Department: DEPT. OF ENVIRONMENTAL AND OCCUPATIONAL HEALTHPosting Date: 08/30/2024Closing Info:
Closes On 09/10/2024Salary: $3664 - $4882 per monthShift: First ShiftNotes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908a11y.pdf)As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.The UW Department of Environmental and Occupational Health Sciences (DEOHS) is dedicated to creating sustainable communities where everybody has access to clean air, clean water, safe food, and safe workplaces. As part of the top-ranked UW School of Public Health, DEOHS educates tomorrow’s health and safety leaders and reaches today’s workforce with sustainable health solutions through our public service, innovative research and cross-disciplinary partnerships.DEOHS is seeking a temporary Administrative Assistant III . The Admin Assistant will join the department’s central administrative team and contribute to a varied management of department and Chair initiatives, faculty affairs activities, and other tasks supporting the overall goals of the central department functions. The position is benefits eligible and will be 80% to 100% FTE. The project period is ten months and maybe be extended. The position will be located on the Seattle campus in the Hans Rosling Center for Population Health. Limited intermittent hybrid/remote work will be considered depending on department needs.The position provides department level support for complex external and internal department operations with a focus on partnering with the department faculty leadership, particularly the Chair and Associate and Assistant Chairs, Director and other central department team staff leads to provide a coordinated and well-functioning set of activities and functions to the faculty, staff, students, and external stakeholders. The position will be a part of the central Chair’s office team.DUTIES AND RESPONSIBILITIES Department Chair and Faulty Support (45%)
Support the department Chair with various tasks including drafting letters, correspondence, and other central communications; contribute to calendaring, meeting logistics, communication, and development of materials including department organizational charts.
Contribute to the management of details associated with faculty committees: perform complex scheduling; manage the information and documents; monitor the status of follow-up items; and manage the department intranet and Team sites housing the committee and meeting materials; oversee monthly faculty meeting logistics (food order, set-up, material dissemination).
Manage external and internal faculty webpages working with the department communication team to upload new content, edit existing information, and liaise with faculty regarding their information on the sites.
Support the senior human resource manager who is responsible for all academic human resources. Activities may include drafting letters, editing faculty materials, assisting with new faculty orientation and on-boarding, providing back-up to faculty balloting tasks, and other duties.
Help manage various department events including annual retreats, endowed lectures, and other activities. Participate with faculty, staff, and student teams to develop event offerings, coordinate with department event manager regarding logistics, develop materials, attend event, and conduct follow-up.
Contribute to department functions with the event manager which may include faculty on-boarding, retirements, staff gatherings, external partner activities and lecture series.Department Operations (30%)
Manage the department External Advisory Committee with the Assistant Chair for Outreach and External Relations perform complex scheduling; attend meetings to manage agenda and take minutes; prepare and disseminate materials; and conduct follow-up if necessary.
Staff the department advisory committee tasked with considering various research and facility needs. Schedule and attend meetings to take minutes, track decisions, material development, and communication with committee members.
Serve as the on-campus, HRC, facilities coordinator working with building management regarding requests and various needs. Perform limited procurement.Faculty and Center Team Support (25%)
Provide temporary limited support to research centers and faculty filling in for a staff member going leave in November 2024. Duties include: supporting the various needs of the Center for One Health and Alliance for Pandemic Preparedness, and several faculty members to include procurement, event and meeting logistics, as well as other duties.
Join the department administrative team meeting every other week with department Director. MINIMUM REQUIREMENTS
Requires High School/GED AND four years of office or administrative support experience OR equivalent education/experience. DESIRED QUALIFICATIONS
Bachelor's in Communications, Business, Human Resources, or related field.
Minimum 2 years of experience in project management.
Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues.
Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough and timely fashion against pre-determined goals and deadlines.
Proficiency in Microsoft Office suite
Proven leadership and communication skills. Excellent writing skills.
Proven ability to organize complex tasks.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
