PAYROLL & BENEFITS ADMINISTRATOR OVERVIEW: This position will have primary responsibility to administer biweekly payroll & provide technical support to HR benefits administration, specifically focusing on the administration of the retirement benefits & providing day-to-day administration of all employee benefit programs. Additionally responsible to provide HR generalist support. STATUS: Exempt COMPENSATION: $30-$33/Hour REPORTS TO: Human Resources Manager SEATTLE ART MUSEUM Seattle Art Museum (SAM) is dedicated to racial equity and strives for employees, volunteers, and interns who are passionate, qualified, and offer diverse perspectives. SAM prioritizes racial equity in the workplace because we know that people of color are the most impacted when it comes to inequities. We are particularly interested in engaging with historically under-represented groups in the museum field as we strive to be inclusive and equitable. SAM is responsive to cultural communities and experiences, and our strategic plan goals address the role art plays in empowering social justice and structural change to promote equity in our society. SAM is committed to ensuring that all employees and volunteers enjoy a respectful, inclusive, and welcoming workplace. SAM is proud to be an equal opportunity employer. HUMAN RESOURCES DEPARTMENT SAM has an exciting opportunity to serve as a member of the Human Resources team as an HR Talent Acquisition Generalist. Centering equity, diversity, and belonging, Seattle Art Museum strives for its employees, volunteers, and interns to reflect the communities which it serves. The Human Resources Talent Acquisition Generalist will play a key role in expanding career opportunities at SAM, create new ways to engage with diverse audiences, and contribute to strategic investments that enable SAM to remain a dynamic and relevant arts and culture organization for years to come. PAYROLL & BENEFITS ADMINISTRATOR ROLE As a Payroll & Benefits Administrator, you will be responsible for fully managing bi-weekly payroll processing and administering employee benefits programs for all Seattle Art Museum employees . Your primary focus will be on accurately and efficiently processing payroll, ensuring compliance with relevant regulations, and administering employee benefits programs. This team member sits within the HR Department, and works closely on a daily basis with the Finance Department, who validates payroll accuracy before approving for ADP to process. The Payroll & Benefits Administrator reports directly to the SAM HR Manager and collaborates with them to provide ad hoc payroll reports, employee reports, 403(b) reports, and ACA reports to SAM people managers and to the IRS. ESSENTIAL FUNCTIONS:
Oversee & administer biweekly payroll for 300+ exempt and non-exempt employees.
Ensure accurate and timely filing of payroll-related reports to federal and state agencies.
Process Payroll action(s) by entering and maintaining employee data in to HRIS in collaboration with the HR Department Staff, auditing data, oversee or personally enter data and coordinating with relevant manager to resolve issues. Creates and completes various payroll reports.
Reviews & audits payroll for accuracy. Reviews payroll information provided by staff for accuracy and compliance with SAM policies and regulatory requirements.
Reviews and ensures accurate computation of pay and interprets SAM policies and government regulations affecting payroll procedures.
Distributes checks and timecards.
Uploads and downloads information from manual and/or electronic timecard system; verifies timecards are complete and in compliance with regulations.
Maintains tax and deduction tables. Maintains accruals; generates labor reports; edits and posts to general ledger. Coordinates with general ledger reporting Maintains payroll tax files
Facilitates management and staff understanding of payroll procedures. Interfaces with IT Support regarding problems and anomalies noted in the HRIS/Payroll system.
Documents & standardizes payroll procedures to improve efficiency. Responsible for maintaining up to date procedures on critical tasks.
Accurately process and monitor garnishment administration and other mandatory payroll deduction processes and oversee all related requirements notifications.
Track & maintain relevant time off records. Monitor vacation/sick time usage, and ensure accurate leave accruals on reports. Keep HR Manager informed as needed in the event of issues that require the use of leave policies (Workers Comp, bereavement, jury duty, FMLA, etc.).
Creates, manages, and maintains tracking tools for employee leave of absence.
Maintains, compiles, and transmits ACA reports to SAM people managers on a quarterly basis and to the IRS.
Ensures compliance with state and federal regulations and with collective bargaining agreements.
In collaboration with HR department, monitor, document and audit all employment/HR and payroll related activities utilizing a control document linked to payroll processing to ensure accurate data input.
Will work with an assigned project manager to oversee the effective and efficient implementation of additional automated systems such as ADP and KRONOS timekeeping.
Coordinate daily benefits processing, including enrollments, changes, and claims.
Administer employee insurance programs, like health, disability, and life insurance, as well the SAM 403(b) retirement plan.
Maintains related employee files and records; prepares, distributes, and posts mandatory plan documents, notices, and forms.
QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
B.A./B.S. in Human Resource Management, Accounting, or a related discipline or the equivalent combination of education and experience. Certified payroll professional (CPP) a plus.
3+ years work experience in the HR/ Payroll field required.
Experience using an HRIS such as Ceridian, ADP and KRONOS timekeeping systems required.
Demonstrated proficiency and extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
Must be highly organized and detail oriented. Numeric aptitude is critical.
Ability to take initiative and prioritize multiple competing tasks; excellent time-management and problem-solving skills.
Ability to work with close attention to detail and to maintain extremely high standards of confidentiality. Must h ave the ability to use sound judgment to professionally deal with sensitive issues.
Ability to work professionally and tactfully and support management decisions in a positive, professional manner.
WORK SCHEDULE
This is a full-time position with a hybrid work schedule. This role requires three (3) days minimum in the downtown office and two (2) days that can be worked remotely. The typical work schedule is Monday through Friday, from 9:00am – 5:00pm PST.
WORKING CONDITIONS:
Work areas are inside, in a climate-controlled environment with light background noise.
PHYSICAL ACTIVITIES REQUIRED PERFORMING ESSENTIAL FUNCTIONS:
Sitting/Standing/Walking : Approximately 70% of time is spent working at a desk. Balance of time (approximately 30%) is spent moving around work areas.
Speaking/Hearing : Ability to effectively communicate with co-workers, visitors and outside agencies, by telephone and in person.
Vision : Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
Lifting/Carrying/Pushing/Pulling : Ability to transport files and office supplies.
Stooping/Kneeling : Ability to access files/stock supplies in low cabinets and shelves.
Reaching/Handling : Ability to input information into computer systems and retrieve and work with appropriate paperwork, equipment and supplies.
The Seattle Art Museum will consider reasonable accommodations for those applicants with disabilities who may require accommodation support to perform the essential functions/duties. Please contact the Human Resource Department for additional information.
All qualified candidates will receive consideration for employment without regard to race, creed, color, national origin, citizenship or immigration status, caste, ancestry, religion, age, sex, sexual orientation, marital status, parental status, pregnancy, status as a mother breastfeeding her child, presence of any sensory, mental or physical disability, the use of a trained guide dog or service animal by a person with a disability, political ideology, gender identity or expression, genetic information, honorably discharged veteran or military status, use of Section 8 certificate, status as a victim of domestic violence, sexual assault, or stalking, or any other class protected by federal, state or local laws.
Offers of employment are contingent upon successful completion of a criminal background check.
Please contact the Human Resources Department at (206) 654-3188 or HR@seattleartmuseum.org for additional information or to request reasonable accommodations for the application or interview process.
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