We are a fast-paced, Industrial mechanical contractor based in Edmonds, WA. We’re proud to work across both public (20%) and government (80%) sectors. We’re currently looking for a 32-40 a week- Construction Office Manager/Administrator to join our team. If you’re detail-oriented, a great communicator, and enjoy juggling multiple tasks, we’d love to hear from you!
What you will do:
Contracts
Receive, process, and manage all contract documents.
Handle important documents like bonds, insurance certificates, safety plans, wage documentation, and file Intents & affidavits.
Keep track of compliance reporting with LNI, B2G, and LCP Tracker.
Organize and maintain project contract files and related documents.
Manage change orders.
File & manage Certified Payroll on multiple platforms.
Work closely with project manager to address any contract-related questions or issues.
Prepare weekly payroll (quickbooks).
Prepare, send out, and manage subcontract agreements efficiently.
Monitor and collect all necessary paperwork from subcontractors to ensure compliance.
Prepare & manage all billing for projects (excel, and other programs)
Maintain organized electronic and paper filing systems, ensuring historical records are accessible.
Ability to communicate effectively with subcontractors, employees, and agency representatives.
Provide general administrative support to company leadership.
Qualifications:
Office management & construction administration experience.
Strong knowledge of Word, QuickBooks, Excel, and payroll systems.
Familiarity with certified payroll, prevailing wage, and public works compliance preferred.
Excellent organizational skills with attention to detail and deadlines.
Ability to communicate effectively with subcontractors, employees, and agency representatives.
Self-starter with problem-solving mindset and ability to manage multiple responsibilities independently.
Must have a minimum of 3 yrs Construction Administrative experience
Temp-to-Hire Contract Position (Six-Month Trial Period)
Hourly wage will range from $35 to $45 an hour, based on experience. We are an Equal Opportunity. 32 hours a week.
About Us
Our firm is an Equal Opportunity Employer committed to fostering a welcoming and inclusive workplace. Our main office, located in Edmonds, WA, offers a casual and friendly environment where teamwork and excellence are valued. Employees enjoy flex time and a condensed workweek—4 days per week, with Mondays required and possible Fridays off. This role is in person only.
