To be considered for this role please submit your application through the following link: https://careers2-anothersource.icims.com/jobs/101790/office-coordinator-sabey/job?mode=job&iis=Job+Board+or+Association&iisn=Craigslist
Another Source’s client, Sabey Data Centers, is recruiting an Office Coordinator to join their team in Tukwila, WA.
Who is Sabey?
Sabey is a privately held real estate development and investment company specializing in mission-critical and technical space for the data center, medical and life sciences, education, government and military sectors. Over the past 45 years, they’ve designed, constructed, and operated more than 30 million square feet of space and count among our valued customers some of the nation’s iconic names. Headquartered in Seattle WA with locations in Quincy WA, New York City NY, Round Rock TX, and Ashburn VA.
Job Summary:
The Office Coordinator oversees of the daily operations of the corporate office, provides administration tasks for Sabey Corporation, Sabey Data Center Properties, and Sabey Construction, and provides support to the Sabey Information Governance Committee in maintaining the records retention program.
The anticipated annual base salary range for this position is $46,394-$67,271 DOE
Principal Accountabilities:
Oversee the daily operations of the office, including:
Provide timely coverage for the reception desk and answer the Sabey HQ phone, dispatch calls and take messages as needed.
Assist with office services and maintenance for office equipment. Work with vendors to assure good working condition of office machines and equipment.
Oversee and manage the operations of the Sabey kitchen areas and equipment on the 2nd & 4th floors to include inventory par levels, ensure cleanliness and optimal kitchen equipment operations.
Assisting with package delivery and sorting the daily mail. Assist with sending packages to departments as needed.
Order lunches for meetings or training courses as requested.
Work with departments to secure adequate and appropriate office supplies and equipment as needed. Monitors inventory usage and expenses and assists the Office Manager with controlling costs.
Approve invoices for ordered services, and issue PO’s as needed to order maintenance services for equipment.
Work cooperatively with IT to ensure that the front desk and conference room telephones, voicemail, internet service, other media services and connectivity are provided and maintained appropriately.
Provide administrative support to departments as requested, including:
Providing administrative services to Sabey Team Members upon request in coordination with the Office Manager.
Submit Landport Service requests as they are reported over the phone from tenants.
Provide support to Sabey marketing and communications, including assisting with special events, company meetings, and parties, etc.
Assist with new hire orientation – greet new employees, order name plates, order business cards.
Create new employee access cards as needed.
Assist with the coordination and setting up for new workstations or office signage as directed.
Provide support to Sabey Information Governance Committee (“IGC”) in implementing and maintaining the company records retention policy, including:
Reporting and bringing records retention issues of importance to the IGC as appropriate.
Providing day to day support of the records retention program, to include the review of historical records and assist with shredding as needed.
Follow training materials to assist Sabey in complying with known recordkeeping requirements.
Working with and supporting Information Governance Coordinators to assist departments and programs in meeting program responsibilities.
With the assistance of departmental IG Coordinators, monitoring and assessing records management practices among Sabey Personnel, as well as practices of third parties that hold, store or manage Sabey Business information; and
Support the strategic vision for the IG Program aligned with Sabey’s business strategy and needs.
Essential Functions:
Ability to communicate with all levels of Sabey employees, clients, and vendors
Ability to successfully manage multiple projects and tasks simultaneously
Ability to interface with technology, specifically Microsoft Office 365
Ability to think creatively and critically.
Ability to be prompt and have excellent time management skills.
Minimum Qualifications:
High School Diploma or GED
3+ years of experience in an administrative role
Minimum Competencies:
Knowledge of administrative and clerical procedures
Proficiency with Microsoft Suite –Excel and Outlook skills required
Time Management and Organization
Maintain confidentiality as appropriate
Ability to manage and prioritize client needs
Verbal and written communication skills
Excellent customer service and personal service skills – must be able to foster and maintain professional relationships with Sabey employees, external clients and vendors.
Pleasant demeanor with a welcoming and helpful approach
Washington state driver’s license.
Sabey’s investment in YOU:
Sabey is building an enduring next-generation company that inspires and values team-member greatness, which is achieved through intentional and strategic focus on optimizing the strengths of individuals and the collective organization. SabeyLife is a comprehensive portfolio of offerings focused on optimizing our holistic well-being, ensuring that we have the resources we need to pursue purpose and meaning in every area of our lives. SabeyLife is who we are as a team. We want each team member to be the best they can be – not just at work, but also for their friends, families and the communities they serve.
SabeyLife programs include:
Health and Wellness Program
Thought Patterns for High Performance
Everything DiSC
Built to Last
The anticipated annual base salary range for this position is $46,394-$67,271 DOE
To learn more about Sabey, take a look:
https://sabey.com/real-estate
https://twitter.com/sabey
EEO Policy Statement: Sabey Corporation and its subsidiaries, including Sabey Data Centers and Sabey Construction, are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as age, race, color, sex, sexual orientation, gender, gender identity, religion, or national origin.
If you need further assistance and/or accommodation to apply, please contact the Sabey Human Resources Department at (206) 277-5247.
Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.
