Greenleaf Landscaping has an immediate need for an experienced Administrative Assistant/Scheduler.
Do you have great customer service skills and the ability to multitask in a fast paced environment? Are you organized and professional? Someone who will tackle learning our software and making the department your own. We are a small office and we strive to foster a positive, fun environment. Our office hours are Monday through Friday, 7am-3:30pm.
Under the direction of the Office Billing Coordinator and Bookkeeping, this person will work with office staff to assist in various office duties on proprietary software, Microsoft Office and Publisher, to provide services that includes: answering phones, customer service and scheduling of service work and coordinating with Techs in the landscaping industry to complete projects in mowing, arbor, irrigation, spray, horticulture and general landscaping.
Duties:
Assist with answering calls
Assist with quarterly company newsletter (Publisher)
Troubleshooting customer inquires, directing calls to correct personnel
Assisting colleagues by printing and organizing managing all filing
Assist schedulers with updating scheduling boards
Assist with reviewing/creating work orders pulled and dispersing to correct office staff for billing
Answer customer scheduling questions and update schedule according to customer needs
Ensure needed maps and backup information are sent and available for jobs
Providing technicians with customer information as needed
Request of permits and 811 calls
Assist with call log maintenance
Check email daily, filing, faxing and mailing preparation
Update routes, scheduling, maps and books
Position Requirements:
2 years professional experience as an Administrative Assistant
HS Diploma or GED
Proven history of excellent attendance
Proven history of excellent Customer Service skills
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and Publisher, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Positive and professional attitude
We prefer someone that is very tech savvy!
Greenleaf offers fulltime employees affordable and usable medical, dental, vision insurances with a life insurance inclusion. after 60 days of employment. Greenleaf offers an IRA option once tenure requirements are met, and a company match of up to 3%. We also have PTO, sick leave, employee discounts, performance reviews with incentives and more.
If this sounds like you, please apply today!
