The Executive Assistant (EA) provides comprehensive administrative support, partnering closely with the executive administrative team to efficiently manage the Executive’s schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics, and high-level administrative tasks.Responsibilities:
Act as the primary point of contact for managing the Executive’s calendar, including meetings, recurring check-ins, general scheduling requests, and daily time management (e.g., meeting reminders and tracking outstanding meetings)
Partner closely with other EAs to ensure alignment ofExecutive’s schedules with overall priorities
Coordinate all travel arrangements, including complex itineraries for both business and personal travel, with domestic and international travel as needed
Manage phones, phone sheets, and handle correspondence
Align the Executive’s schedule with short- and long-term business priorities,making adjustmentsas needed
Take notes, track and prioritize actionable items from meetings and follow up when needed and ensure completion
Assist with event planning, logistics, and provide coverage for other EAs as needed.
Prepare presentation decks and provide IT setup for meetings
Ensure the Executivehas access to logistics and necessary materials for all events and travel
Develop and maintain strong relationships with internal and external partners
Basic Qualifications :
2+ years of administrative experience in a corporate or entertainment setting
Ability to navigate sensitive and high-pressure situations with discretion and professionalism
Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously
Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics
Deadline-oriented, with the ability to problem-solve and make decisions with sound judgement
Demonstrate resourcefulness and adaptability to an evolving, high-demand environment
Abilities to manage individual tasks while maintaining focus on larger strategic objectives.
Demonstrates strong interpersonal skills, including the ability to work effectively as part of a team
Excellent written and verbalcommunication skills
Proficient with Apple and Microsoft Office software (i.e., Keynote and Excel)
Available to work onsite 5 days per week with regular overtime as needed, and accessible 24/7 via telephone and e-mail to handle urgent requests
Valid CA driver’s license and operating vehicle
Valid US passport and availability to travel domestically and internationally
The hiring range for this position in Burbank, CA is $71,000 to $95,100 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.Location: Burbank,CaliforniaJob Posting Company: The Walt Disney StudiosThe Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
