This position assists the director and department head in administrative and coordinating billing, subrental, accrual, and payroll functions, as well as working closely with the director and union rental agents on aspects to ensure quality control in the processing of rental orders for the busy Set Lighting and Grip rental department which processes more than $14m in billing annually, including up to $4m in subrentals. All of which requires inputting, processing, and tracking and, in the case of sub-rentals, vendor payments and setup as well.This position will be functioning within A/P ever changing processes for both the Set Lighting and Grip/Canvas departments. This is a critical function within the department to ensure a high volume of billing, and sub-rentals for over 25 vendors are processed with accuracy each month. This role will also be trained to utilize daily programs critical to the department - (e.g. RTPro, Excel) and will, at the direction of the director, process such things as approving weekly timesheets and updating Sony’s Payroll and P&O departments of all changes to employee records.This role is also a contributor in a supporting role for audit cycle counts for both Set Lighting and Grip/Canvas, which maintain that inventory counts are accurate and RTPro is updated appropriately. This role will be tasked with functions daily in the payroll program, RTPro, SAP, and Ariba systems and may be asked to do other administrative coordination or functions within the department as they pertain to customer service interaction regarding billing or suspense and working with the director to ensure the accuracy of the department programs. May also be processing payments and responsible for the accuracy of records and reports to the director used for finance as well.Responsibilities
Input, track, process, and ensure accuracy of all A/P processing. As a compliance process, validating vendor invoices against our customers' billings to ensure accurate payments is also an element. Updates require RTPro, then sent to accounting for payment. This position ensures vendor records and sub-rental accrual totals are accurate. There has been a vast increase in the amount of A/P payments and associated tracking of invoices due to higher revenue creating much higher sub-rentals.
Assist with any inventory control cycle counts, supporting administrative inventory control as needed.
Input and process payroll as directed by department management direction. Process all payroll for union hires, hire and re-hire processes, W-4 updates, person info changes, and maintaining rosters of vacation and sick days.
Provide inputting functions and audit support for any finance requests regarding rental activity and billing.
Requirements
BS preferred
Knowledge of Excel, Word, Ariba, SAP, TAAS and RTPro
4-6 years of experience, familiarity with set lighting and grip, billing functions, accounting processes, RTPro Experience preferred
Must have accuracy, attention to detail, focus, follow-through
Basic knowledge of production operations and Set Lighting and Grip
Motivated self-starter
Skilled in completing tasks and projects and establishing workflow with organizational skills
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.
