Description Our West LA client is looking for an Administrative Coordinator to join their team. This is a hybrid position that allows flexibility to work at home on Fridays. You will work hand in hand with the Executive Assistant to provide secondary support to the C-level executives with project related tasks. You will assist with board meeting logistics, expense processing using Concur (a must) and provide Reception coverage in the rare event guests come to the office. Key Responsibilities:
Act as the first point of contact for visitors, offering greetings and guidance as necessary, and managing incoming calls to the organization.
Oversee the reception area to ensure smooth communication flow and uphold a professional image, call volume is very light.
Handle mail processing and general office tasks such as scanning, copying, and filing.
Manage inventory and ordering of office supplies, as well as shipment needs.
Collaborate with various departments for office equipment maintenance and facility repairs.
Assist in organizing staff lunches and maintaining kitchen supplies.
Provide support in managing company accounts and databases.
Offer general administrative assistance to supervisors and teams, including tasks such as reconciling financial statements and assisting with board meeting preparations.
Maintain confidentiality and demonstrate strong customer service skills in all interactions.
Qualifications:
Previous experience in receptionist and/or administrative roles is required. We are looking for someone who wants to be a career assistant.
Proficiency in various software and technology platforms, including Microsoft Office Suite, Adobe, and cloud-based systems.
Familiarity with database management and the ability to maintain data integrity.
Excellent organizational skills with the ability to prioritize tasks effectively.
Strong interpersonal and communication skills, with the ability to interact with individuals at all levels.
Demonstrated discretion in handling confidential information.
Prior experience in non-profit operations is advantageous.
The successful candidate will possess a diverse skill set and be comfortable navigating various responsibilities within a dynamic environment.Requirements
At least 7 years of Administrative Assistant experience preferred
Candidate must have substantial computer experience including word processing, spreadsheets and presentation software, as well as databases and customer database systems
Excellent verbal and written communication skills
Receptionist Duties experience desired
Office supply and equipment ordering experience required
Deep understanding of Concur
Adeptness in SharePoint
Foundational knowledge in Mac Computers
Salesforce Administration experience highly desired
Familiarity with using the internet for research tasks
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! This position will be staffed by the end of the week. Apply today!Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
