Administrative Assistant

Administrative Assistant

17 Sep 2024
California, Elsegundo, 90245 Elsegundo USA

Administrative Assistant

Description We are seeking a dynamic and highly motivated Administrative Assistant to assist in driving the company’s growth through strategic projects, business presentations, and client meetings. The ideal candidate must be bilingual in Mandarin, Cantonese, or Vietnamese and proficient in Excel and Power BI for data analysis and reporting. This individual will work closely with senior leadership, attend business meetings, and create compelling presentations to support decision-making and business expansion initiatives.Key Responsibilities:

Project Management: Lead and support business development projects from inception to completion, coordinating with cross-functional teams to ensure timely delivery.

Business Presentations: Develop and deliver high-quality PowerPoint presentations for internal and external stakeholders, summarizing key business insights and project progress.

Meeting Participation: Attend client and business meetings alongside senior executives to assist in negotiations, discussions, and relationship management.

Data Analysis: Utilize Excel and Power BI to analyze business data, generate reports, and provide actionable insights to inform strategy and business decisions.

Market Research: Conduct market research and identify potential business opportunities, clients, or partners to support growth initiatives.

Relationship Building: Foster and maintain strong relationships with clients, vendors, and key stakeholders, ensuring excellent communication and service.

Multilingual Support: Use bilingual skills (Mandarin, Cantonese, or Vietnamese) to communicate effectively with international clients and partners, translating business documents and presentations as necessary.

Requirements

Requirements:

Fluency in Mandarin, Cantonese, or Vietnamese (both written and verbal) is required.

Proven experience in business development, project management, or a related field.

Strong proficiency in Microsoft PowerPoint, Excel, and Power BI for data-driven reporting and presentations.

Exceptional communication, presentation, and interpersonal skills.

Ability to manage multiple projects simultaneously and work collaboratively in a fast-paced environment.

Excellent problem-solving and critical thinking skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

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  • Summary Serves as an Aviation Safety Assistant in a Flight Standards Field Office. Responsibilities FG-06 - Processes FAA issued airman certificates such as ground instructor, flight instructor, mechanic, repairman, and flight engineer. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, and aerobatic competency. Processes FAA issued operator and air agency certificates such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correctness, if required. Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness, consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files. Supports the Designated Written Test Examiner (DWTE) program by providing orientation and training of new examiners, providing required annual and periodic training as necessary. Responsible for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary. FG-07 - Processes FAA issued airman certificates such as an FAA designated representative, mechanics, repairmen, flight engineers, and pilots. Interviews applicants to determine qualifications for non-complex certificates. Processes FAA authorizations such as inspection authorization, aircrew program designee, aerobatic competency, etc. Processes FAA issues operator and air agency certificates such as air carrier, repair stations, and approved schools. Examines applications and supporting documents for completeness, consistency of information, and assures correction, if required. Responsible for notifying staff when changes to directives relating to accidents, incidents, enforcement processing, and airmen/operator certification are implemented to ensure the latest information is available to everyone. Responsible for processing temporary airman certification files for certificates issued by designated examiners. Examines applications and supporting documents for completeness consistency of information, and fulfillment of Federal Aviation Regulations (FAR) requirements. Assures correction, if required. Monitors and tracks returned files. Supports the Designated Written Test Examiner (DWTE) program by assisting with the orientation and training of new examiners, assisting with the required annual and periodic training as necessary. Has responsibility for security, accountability and destruction of question selection sheets, sorting, assembling and furnishing written test examiners with test materials, and following up to ensure corrective action is taken if necessary. Conducts FAA written examinations by assembling and distributing test materials and by preparing necessary supporting documentation. Monitors written test examinations. Researches appropriate handbooks, collects information, organizes material pertinent to meetings and training sessions such as pre-certification, examiner renewal, inspector authorization, and flight examiner and written test examiner indoctrinations. Conducts written test examiner training sessions when necessary. Assists with interpreting and implementing newly modified agency directives relating to accident, incident, enforcement processing, and airmen/operator certification file processing. Determines necessary action and notification to assure staff is aware of latest changes. Answers inquiries from and advises organization personnel regarding the preparation of technical work. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for the FG-06 position you must demonstrate in your application that you possess at least one year of specialized experience equivalent FG/GS-05/FV-C. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Variety of administrative functions such as creating and maintaining a file management system for administrative and technical files, conducting interviews, preparing clear concise reports, researching, writing and typing non-technical and technical correspondence, and using automated systems for data entry. To qualify for the FG-07 position you must demonstrate in your application that you possess at least one year of specialized experience equivalent FG/GS-06/FV-D. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience includes: Experience that demonstrates analyzing problems, gathering data, recognizing solutions, planning and organizing work, and conveying information in an office environment; creating and maintaining administrative and technical files, conducting interviews, preparing reports, researching, writing and typing non-technical and technical correspondence, and using automated systems for data entry. NOTE: Incumbent must possess office automation skills. Qualifications must be met by the closing date of this vacancy announcement. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA\'s) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration. Education Additional Information We may use this vacancy to fill other similar vacant positions. Position may be subject to a background investigation. A one-year probationary period may be required. The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family. Responsibilities Continued FG-06. Receives incoming telephone calls, answers inquiries, and directs incoming calls appropriately. Interacts with the public (both domestic and foreign, when applicable) and other FAA offices. Assists visitors, determines needs and provides information or refers as appropriate. FG-07. Receives incoming telephone calls, responds to technical inquiries, and appropriately directs all other incoming calls. Interacts with other FAA offices, and the public (both domestic and foreign, when applicable). Assists visitors, determines needs, and provides information or refers appropriately. Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Applicants may be asked to verify information on your application for employment with the FAA. How to apply: Applicants must apply on-line to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. Interview: If the Agency decides to interview any qualified employee on the selection list, then all on the list who are qualified must be interviewed. This position may be filled at the FG-06 or FG-07 level. If filled lower than FG-07, the full performance level will be FG-07. Promotion to the different levels will depend upon the employee meeting all training, qualification requirements and recommendation by the supervisor. Note: PCS (Relocation) is not authorized. Links to Important Information: Locality Pay, COLA

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