The Opportunity: We’re seeking a talented and highly organized Administrative Assistant to support the Entertainment & Media group within Mattel’s Legal & Business Affairs (LBA) team.  This position is responsible for providing day-to-day administrative support to the LBA Entertainment & Media team, which supports Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music, among other businesses. Successful candidates will be detail-oriented, proactive self-starters who thrive in a fast-paced, high-energy environment and can anticipate the needs of the team.  This position is located at Mattel’s headquarters in Los Angeles.What Your Impact Will Be: Administrative Support:Schedule and coordinate various calls and meetings, both internal and external, and provide phone coverage, as neededManage executives’ schedules and calendars, prioritizing based on knowledge of the needs and priorities of the businessCreate PowerPoint decks, Excel spreadsheets, redlines, and other charts/materials - thinking creatively and out-of-the-box in doing soAssist with correspondence and deliverables tracking and project and task managementAssist with scanning, copying, distribution, and mailing/shipping of various documentsOrder supplies for the teamAssist with new hire onboarding, as neededImprove existing administrative practicesSystems & Operations:Assist with document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law DepartmentRegularly update electronic records (and physical files, as needed)Support with various budgeting and spend matters, including forecasts and accruals, interfacing with law firms, managing e-billing payments, and creating related reportsAssist with processing invoices, including creation of purchase ordersAssist in registering attorneys for CLE webcasts and seminars, and tracking CLE requirementsTeam Collaboration:Collaborate constructively with assistants and staff within and outside the Law Department, including C-suite executive assistantsAssist attorneys and/or paralegals with other projects, as neededProvide secondary and backup support to other groups within the Law Department, as needed
