Housing Authority of the City of Eureka
Housing Authority of the County of Humboldt
OPEN UNTIL FILLED
Job Title: Office Assistant
Salary: $3,642.00 - $4,427.00 per mo. + Excellent Benefits
APPLICATION INFORMATION
Interested persons should inquire by Heather, HR Manager (see e-mail link under the “reply” button). In your email, please use a subject line of “Office Assistant”. In the body, please request an application package. The package will include a job description, a benefit and salary description, and application for employment. This package may also be picked up at the Housing Authority main office at 735 West Everding Street, Eureka, CA.
Applicants are required to return a letter of interest and resume along with the standard application included in the package. Application packets that are incomplete will not be considered.
Interviews will be scheduled as soon as possible. A hiring decision will be made after completion of the interviews. At the time of the job offer the position is available contingent on a successful background check and a work fitness exam.
JOB SUMMARY
Incumbents in this classification perform a wide variety of responsible office support and administrative functions in support of the assigned department. The Office Assistant position requires proficiency in the full range of general office services and functions as well as knowledge of the services of their department and work assignment.
DIRECTLY RESPONSIBLE TO
Appropriate department supervisor. May receive assignments from Housing Specialist personnel as required.
DISTINGUISHING CHARACTERISTICS
The Office Assistant will be performing well defined, semi-routine and routine functions with relatively close supervision. Attention to detail is required.
TYPICAL DUTIES AND RESPONSIBILITIES
This list is meant to be representative, not exhaustive.
Possess good organizational skills and ability to handle multiple tasks in a fast-paced environment.
Work cooperatively with others, have a positive attitude and be dependable.
Must be able to handle confidential material, maintain composure under pressure and assume responsibility without direct supervision.
Reviews applications, recertification forms, documentation, records, reports and other documents for accuracy, completeness, and conformity to established standards and procedures.
Processes forms or applications to ensure accuracy and completeness, verifies information, enters data and forwards or files paperwork.
Uses a personal computer and a variety of office software applications including word processing, email, and file management. Creates documents in Word or uses predefined templates and form letters.
Operates office equipment such as printers, copy machines, fax machines.
Enters information into software and ensures the accuracy and completeness of the data, and generates reports or outputs as needed.
Performs other related duties as assigned.
WORK ENVIRONMENT AND PHYSICAL CHARACTERISTICS
Position involves sitting for extended periods of time while working at a computer terminal. Positions in this job typically work in an office setting but may be assigned more physical duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM QUALIFICATIONS
High school diploma or equivalent with the ability to read and write at a level consistent with the requirements of the position.
Any combination of training and/or experience which demonstrates ability to perform the duties as
described; a typical qualifying background would include experience working in an office environment involving public contact.
Knowledge of:
English writing skills, grammar punctuation, and spelling, basic mathematics; standard types of office filing systems, proper telephone etiquette and techniques; standard office software applications; standard office equipment.
Contemporary office practices, procedures and techniques.
Ability to:
Effectively balance multiple priorities and remain focused to achieve results in an office that can be a high-demand, fast paced environment.
Type efficiently, use various software applications; follow instructions; organize and prioritize work; perform basic research and report results; read an apply rules, regulations and procedures; proofread material and make necessary corrections; accurate filing and recordkeeping; select appropriate business formats, work cooperatively and effectively to maintain effective positive working relationships with coworkers, business associates, clients and the public.
Maintain a reliable and dependable attendance record.
Locate information using electronic resources, including the Intranet and Internet, as assigned
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee often required to stand and walk. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.
FLSA Status: Non-Exempt
