Vacancy expired!
Xclusive Registrations is a company licensed by the Department of Motor Vehicles to process vehicle registrations to the general public as well as issuing commercial truck permits, creating business structure formation such as LLCs, corporations, DBA's etc and insurance services. we are looking to hire someone to assist the CEO in business and personal matters as well as to provide support to office staff. This is an exciting opportunity for someone who is organized, proactive, and enjoys providing support in a fast-paced office environment and an eye for detail.
Each day will look different and Daily tasks can range anywhere from getting coffee in the mornings, creating and maintaining schedules and calendars, cleaning, administration, data entry, basic accounting/bookkeeping, paperwork and clerical work at the office. There is no child care involved in this position.
The ideal candidate should take initiative and be a self-starter but also be able to take direction when necessary. you must be good with people, creative, solution based, patient, organized, detailed, good with computers/technology and be able to pick up on new things fairly quickly.
.
MUST SPEAK/WRITE SPANISH
Responsibilities:
- Help with daily time management
- Run errands as requested
- Creating and maintaining a daily schedule
- Manage calendars, schedule appointments, and coordinate meetings
- Provide executive and administrative support to CEO in all required tasks.
- Act as a mediator between external clients and customers, employees and the manager to convey information.
- Handle incoming calls and emails, and respond to inquiries in a professional manner and distribute correspondence
- Handle Bills
- Bookkeeping
- Acting as the point of contact between the CEO and clients
- Perform clerical duties such as filing, photocopying, and transcribing documents
- Assist with customer service tasks, including responding to customer inquiries and resolving issues or complaints
- Support office management by ordering supplies, maintaining inventory, and ensuring a clean and organized work environment
- Assist with data entry and paperwork
Experience:
Previous experience in a similar role as a personal assistant or administrative assistant is preferred
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
- Strong organizational skills with the ability to multitask and prioritize tasks effectively Superior time management
- Excellent verbal and written communication skills
- Attention to detail and accuracy in completing tasks
- Ability to maintain confidentiality of sensitive information
PLEASE SEND YOUR RESUME AND ALLOW UP TO 3 DAYS TO BE CONTACTED
xiomi@xclusiveregistrations.com
Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.
