Job Title: Invoicing SpecialistJob DescriptionWe are seeking an Invoicing Specialist to join our team. The ideal candidate will be responsible for reviewing, invoicing, and billing services using CRM and Navision. You will also handle customer invoice inquiries, resolve billing issues, and ensure timely submission of sales invoices. This role requires a high level of attention to detail, excellent communication skills, and the ability to work effectively with various departments and external vendors.Responsibilities
Review, invoice, and bill services on CRM and Navision.
Submit sales invoices to customers through portals and non-portals in a timely manner.
Research and confirm sales invoices submitted on portals are approved via portal analysis.
Resolve invoice and billing issues encountered on portal platforms.
Address customer invoice inquiries and fulfill invoice requests.
Identify and communicate improvement opportunities within CRM and billing portals.
Comply with company and department policies and procedures.
Assist with the design and documentation of internal controls.
Maintain organized supporting files including period close, reconciliations, journal entries, and regulatory documentation.
Essential Skills
Approach to and respect for confidentiality.
Comfortable navigating multiple web portals.
Attention to detail.
Unquestionable workplace ethics.
Professional demeanor on the telephone and in interactions with corporate and distribution center contacts, as well as external vendors and candidates.
Ability to own all assigned tasks with a positive and inclusive attitude.
Deadline and goal-oriented.
Ability to communicate and work effectively with people at all levels of the company.
Highly organized, detail-oriented, with great follow-up and follow-through skills.
Proficiency in software including Navision, Word, Excel, PowerPoint, Outlook, and Smartsheet.
Ability to multi-task and prioritize effectively without continuous supervision.
Additional Skills & Qualifications
1-3 years of invoicing, billing, or accounts payable experience OR a graduate in accounting without experience.
Experience in the manufacturing industry with a degree in accounting or a related field is preferred.
Basic Excel skills.
AA degree in Accounting; BA/BS degree in Accounting preferred.
Experience in accounts payable and basic AP accounting in a manufacturing environment.
Work EnvironmentThe work environment includes working with various software systems such as Navision, Word, Excel, PowerPoint, Outlook, and Smartsheet. The role requires a professional demeanor in interactions with corporate and distribution center contacts, external vendors, and candidates. The position involves maintaining organized supporting files both online and in hard copy. You will need to be comfortable navigating multiple web portals and working in a goal-oriented and deadline-driven environment.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
