The Purchasing Assistant plays a critical role in supporting procurement operations, ensuring the seamless flow of materials, and maintaining accurate purchasing records. This position requires a high level of attention to detail, excellent organizational skills, and proactive communication with vendors, internal teams, and warehouse personnel.
The successful candidate will work closely with the Purchasing Manager to research new vendors, track deliveries, manage purchase orders, and maintain updated records of invoices and contracts. This is a full-time, office-based role, with standard hours from Monday to Friday, 8:00 AM to 5:00 PM.
Supports the Accounting and Finance Department by performing the following:
- Assist in processing and updating purchase-related data.
- Issue purchase order numbers and maintain a log of transactions.
- Track purchases, shipments, and vendor-related documentation.
- Follow up with vendors to ensure timely shipment and delivery of materials.
- Compare product deliveries against purchase orders and resolve discrepancies.
- Manage and track returns to vendors.
- Collaborate with warehouse staff to ensure all products arrive in good condition.
- Support project managers and administrators with procurement-related tasks as needed.
- Perform general administrative duties, including answering calls, filing, and data entry.
Other duties may be assigned.
