OUR CLIENT
Our client is a family-owned supplier of branded, high-quality stainless steel hygienic fittings, valves, and tubing used in the food, beverage, dairy, and pharmaceutical processing industries. With a deep family history in the PVF industry, the company is quickly becoming a leader in the industry by providing the highest quality stainless steel fittings, valves, and tubing to distributors throughout North America. The company has grown rapidly and plans to double in size in the next five years. The company’s success is generated from its emphasis on creating a highly collaborative and flexible company culture.
BASIC FUNCTION
The Accounts Receivable role is responsible for managing incoming payments and ensuring accurate and timely collection of revenue. The role will focus on the daily recording and processing of financial transactions, credit and collections, sales returns, and other administrative duties. This position will be client-facing, and this incumbent will be able to build strong relationships with customers, multi-task well, and get things done in a timely manner.
KEY RESPONSIBILITIES
Invoicing and Payment Processing
● Manage daily end-of-day invoicing
● Process incoming deposits, postings of trade receivable payments, and running credit card payment
● Record transactions accurately in the accounting system
● Establish new account credit and reference checks
Account Reconciliation
● Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
● Investigate and resolve discrepancies in a timely manner; work closely with other departments to resolve any issues that impact payments
Collections and Customer Communication
● Monitor adherence to agreed-upon payment schedules and follow up as necessary
● Communicate with delinquent accounts in a persistent but respectful manner; document all collection activities, including the outcomes of phone calls and any agreed-upon actions
● Respond in a timely manner to incoming requests from customers and the internal sales team
Reporting and Documentation
● Manage sales order printing and delivering order paperwork to the warehouse
● Assist management with updating miscellaneous reports
● Assist with other miscellaneous administrative duties
CANDIDATE ATTRIBUTES/SKILLS SOUGHT
● Well organized and detail-oriented
● Works well under deadline pressure, ability to multi-task
● Excellent oral and written communication skills
● Ability to work autonomously, self-starter
● Excellent typist and data entry skills, experience with Excel, experience working with ERP systems
REQUIRED EXPERIENCE/EDUCATION SOUGHT
● 3-5 years of experience in the accounts receivable function
● Accounting background preferred
● Understanding of basic accounting principles
