Description We are seeking a highly organized and proactive Administrative Assistant located in Downtown Los Angeles to manage a variety of administrative and office tasks. This role is essential for maintaining the smooth operation of our office and supporting our team with various administrative functions.Responsibilities:
Welcome visitors warmly, handle and direct phone calls efficiently, manage the reception area, and respond to general inquiries.
Supervise daily office operations, including the upkeep of office supplies and equipment, arrange for maintenance services, and ensure a tidy and well-organized workspace.
Oversee inventory and restock kitchen supplies, including paper goods and snacks, to ensure availability.
Offer comprehensive administrative assistance to executives and staff, such as scheduling meetings, managing calendars, and preparing necessary documents.
Handle the receipt and distribution of incoming and outgoing mail and deliveries, ensuring timely and accurate processing.
Support the planning and execution of company events, meetings, and celebrations, ensuring smooth operations.
Act as a liaison between HR and the executive team to address and resolve staff feedback regarding office space.
Coordinate with vendors and service providers, manage office-related contracts, and ensure services are delivered promptly.
Work with the IT department to ensure all office technology is functioning correctly and assist with troubleshooting basic technical issues.
Requirements
Demonstrated experience in office management or administrative roles.
Exceptional organizational and multitasking abilities.
Outstanding verbal and written communication skills.
Proficiency in Google Workspace.
Strong attention to detail and adept problem-solving skills.
Friendly and professional demeanor.
Ability to handle confidential information with discretion.
Familiarity with office equipment and technology.
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Passion for food and cooking—cooking skills or experience in the culinary industry is a plus.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
