Job DescriptionJob Summary:The Administrative Assistant performs basic clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material.Principal Responsibilities:
Calendars appointments, conference rooms and organizes travel arrangements for an individual, group or department.
Provides general information to internal or external clients or customers, answers and directs phone calls, and routes inquiries to other departments in the organization as appropriate.
Distributes and disseminates information within the department and/or unit.
Formats and types correspondence, documents, memos, reports, meeting minutes and/or presentations materials
Scans or makes copies of correspondence or other printed materials and compiles basic reports. Maintains records or department files.
Replenishes and orders office supplies, may arrange for equipment maintenance.
May assist with expense reports, monitoring budget, and/or tracking invoice payments.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG editor within the department and or unit.
Responds timely, effectively and appropriately to deliverables
Identifies and responds appropriately to both internal and external customer needs utilizing available resources
QualificationsEducation:Minimum of HS Diploma or GED RequiredSkills, Knowledge and Abilities:
Time Management - Ability to handle multiple demands and/or manage complex and competing priorities; (Novice)
Time Management - Ability to work within tight timeframes and meet strict deadlines; (Novice)
Time Management - Ability to demonstrate time management and priority setting skills; (Novice)
Technical - Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc.); Microsoft Office Suite (Novice)
Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats; (Novice)
Quality - Ability to provide and/or support a level of work excellence and accuracy; recognize and address flaws or errors that others may overlook; (Novice)
Req ID : 5639Working Title : Administrative Assistant - Operational ImprovementDepartment : Anes Pre - Proc Eval Ctr - APECBusiness Entity : Cedars-Sinai Medical CenterJob Category : AdministrativeJob Specialty : AdministrativeOvertime Status : NONEXEMPTPrimary Shift : DayShift Duration : 8 hourBase Pay : $22.74 - $34.11Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
