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General Clerk IDescriptionAkima Infrastructure Services (AIS), LLC specializes in obtaining hard-to-find, highly skilled personnel for the Department of Energy Management and Operating (M&O) prime contractors. Additionally the company provides state-of-the-art, flexible Distance Learning platforms to military and civilian organizations utilizing the latest technologies and instructional platforms. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to safety, diversity and opportunity for career growth.As an Alaska Native Corporation (ANC), 100% of our company’s profits go back to our 14,300 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.Responsibilities:General Office Worker:
Provides support for the processing of forms and applications used in the adjudication process.
When directed, will contact applicants to schedule dates and times of interviews and naturalization ceremonies.
Performs all clerical tasks related to preparing for and conducting Naturalization ceremonies, including the preparation and distribution of Naturalization certificates and the retrieval of documentation from applicants.
Files copies of naturalization certificates and notices in the appropriate alien file and closes out citizenship ceremonies.
File Clerk:
Examine incoming material and code it numerically, alphabetically, or by subject matter.
Store forms, letters, receipts, or reports in paper form or enter necessary information into other storage devices.
Operate mechanized shelving units that rotate to bring the needed records to them.
Film or scan documents for storage and retrieval.
Ensure that new information is added to the files in a timely manner and may destroy outdated file materials or transfer them to inactive storage.
Check files at regular intervals to make sure that all items are correctly sequenced and placed.
Whenever records cannot be located, will search for the missing material.
Implement changes to the filing system established by supervisory personnel as organizational needs dictate.
When records are requested, will locate, charge out, and forward them to the requestor.
Make copies of records and distribute them to appropriate personnel or offices.
Keep track of materials removed from the files and ensure that those given out are returned
Use computerized filing and retrieval systems such as CIS and NFTS to retrieve information. Enter the document’s identification code, obtain the location, and then pull the document.
Request documents from File Control Offices (FCO), the National Records Center (NRC), the National Benefits Center (NBC), the Federal Records Center (FRC), and other file locations as required.
Mail Clerk:
Mail Clerks handle external mail, serving as the link between the U.S. Postal Service and individual offices and workers.
Mail Clerks sort and date/time stamp incoming mail and deliver mail within large office buildings.
They also prepare outgoing mail for delivery to the post office.
To facilitate delivery of outgoing mail, mail clerks often determine if the mail is to be sent registered, certified, special delivery, or first, second, third, or fourth class, and may group mailings by ZIP code.
When necessary, they contact delivery services to send important letters or parcels.
Mail clerks operate machines that collate, fold, and insert material into envelopes for mailing.
They also operate machines that affix postage and mailing labels and track the amount of money expended on postage.
In addition, mail clerks use computers to keep records of incoming or outgoing items.
The Mail Clerk may be cross trained to perform as a File Clerk, General Office Worker, and/or FDNS Clerk.
QualificationsMinimum Qualifications:
Must have resided in the United States for 3 of the past 5 years
Must be a U.S. citizen
Must have a Social Security Card
Must be able to pass a thorough background check and obtain a secret security clearance
Must be able to lift 45 pounds
Must have excellent communication skills
Computer literacy and data entry skills
Excellent attendance is a must
High school graduate or equivalent
Other Requirements Include:
Knowledge of MS Office specifically MS Excel and MS Word
Strong writing and communicating skills
Ability to solve problems and manage continuously changing workloads
Ability to motivate employees and work in a team environment
Monitor performance and enforce company policies
Must be able to prioritize work for a number of staff
Strong people skills and time management are a plus
Applicants must be optimistic, tactful, and enjoy challenges
Theduties and responsibilities listed in this job description generally cover thenature and level of work being performed by individuals assigned to thisposition. This is not intended to be a complete list of all duties,responsibilities, and skills required. Subject to the terms of anapplicable collective bargaining agreement, the company management reserves theright to modify, add, or remove duties and to assign other duties as may benecessary. We wish to thank all applicants for their interest and effortin applying for the position; however, only candidates selected for interviewswill be contacted.We are an equal opportunityemployer. All applicants will receive consideration for employment, withoutregard to race, color, religion, creed, national origin, gender orgender-identity, age, marital status, sexual orientation, veteran status,disability, pregnancy or parental status, or any other basis prohibited by law .We are committed to Equal Employment Opportunity and providing reasonableaccommodations to applicants with physical and/or mental disabilities. If youhave a physical and/or mental disability and are interested in applying foremployment and need special accommodations to use our website to apply for aposition please contact, Recruiting Services atjob-assist@akima.comor 571-353-7053. Reasonable accommodation requests areconsidered on a case-by-case basis.The dedicated email and telephonic options above are reserved only for individualswith disabilities needing accessibility assistance to apply to an open positionusing our website.Pleasedo not use the dedicated email or phone number above to inquire on the statusof your job application.Inorder for our company to stay compliant with government regulations, pleaseapply on line. Please DO NOT email resumes or call in lieu of applying onlineunless you have a physical and/or mental disability and need assistance withthe online application.Job: Office & Administrative SupportPrimary Location: US-CA-Los AngelesShift: Day JobReq ID: AIS00272
