Description Our Real Estate client, located in Century City, is looking for an Office Administrator to join their team. This is an exciting role that allows you to interact with multiple departments and this firm offers opportunity for growth. The role involves overseeing daily office operations, providing comprehensive administrative support, and ensuring a well-maintained and efficient workplace environment. This position is temporary to full time and is on-site five days a week. Responsibilities: Coordinate and oversee daily office operations ensuring smooth running of the workplace. Manage incoming and outgoing mail and shipments, including sorting and routing mail, and handling Fedex shipments. Provide administrative support for human resources and other managerial staff as needed, including record keeping, formatting reports, data entry, and handling bulk address mailings. Maintain office functionality, including answering phones, receiving guests, assisting with upkeep, and managing supply intake and stocking. Screen general line callers while maintaining confidentiality and professionalism. Oversee office appearance and cleanliness, including restocking office and kitchen supplies and ensuring frequent cleaning and organizing. Plan and organize company events and activities, ensuring successful execution and coordination. Manage third-party contracts and source and manage office vendor relationships for optimal efficiency and cost-effectiveness. Review and streamline office operations policies and procedures, continuously seeking ways to maintain cost efficiencies across the organization. Handle administrative tasks as assigned, demonstrating flexibility and adaptability in the face of changing priorities and deadlines.Requirements Must have a minimum of 2 years of experience in an administrative role Proficient in performing administrative tasks such as scheduling, organizing, and managing office supplies Demonstrated ability to order office supplies effectively and efficiently Proven track record in providing exceptional administrative assistance Excellent communication skills, both verbal and written Strong organizational skills and the ability to prioritize tasks Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to handle sensitive information with utmost confidentiality High school diploma or equivalent required; higher education or certifications in related fields preferred Ability to work well in a team environment and build strong relationships with colleagues Demonstrated problem-solving skills and attention to detail Ability to adapt to changing work environments and tasks Experience with office equipment such as printers, scanners, and fax machines. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
