Are you looking to work at a major entertainment company? Looking for a fun position where you can put your skills to use?
We Are looking for a driven and motivated Facilities Coordinator to work at our client location in Beverly Hills
Pay is $24 per hour
Shift Monday -Friday 9-6pm
Who are you?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. Our people embrace these qualities, so if this sounds like you then please read on!
The Role:
The Facilities Coordinator will provide world class service with primary responsibility for providing general facility support including continuous monitoring of facility appearance and operations. Must be familiar with standard concepts and practices of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services.
Responsibilities:
Process and handle all incoming and outgoing mail, ensuring proper routing and labeling.
Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages.
Handle special request mail responsibilities, such as UPS, Federal Express, and courier service.
Research and follow-up with customers regarding tracking mail and/or packages.
Keep copy stations operational, stocked and free from excess clutter.
Assist in creating, tracking and resolving work tickets (internal and with building management).
Assist with office moves and restacks; moving equipment and furniture to various areas.
Relieve reception for lunch and work breaks.
Maintain clean and professional reception area.
Answer the main switchboard and transfer calls to the corresponding department.
Take messages for executives and relay the information to their corresponding assistant.
Ensure proper security protocol is followed by staff and guests; check-in and monitor visitors in reception area, provide access as necessary. Continuously communicate with security regarding the status of guests.
Back up assistance with conference room reservations and assist with general meeting support as needed. (i.e. catering, guest check-in, etc.)
Provide assistance to executives and assistants regarding messenger and food deliveries.
Provide event support when needed. (setting up chairs, tables, food distribution, etc)
Assist with variety of duties and tasks as directed.
Qualifications & Requirements:
High School Diploma minimum, Associates Degree preferred.
Valid driver’s license and clean DMV driving record.
1-3 years of experience in related skills applicable to corporate mail room operations, front office reception service.
Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
Must be customer service driven.
Knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms).
Knowledge of current postal codes, procedures, and regulations; experience with UPS, Federal Express, and courier services.
Ability to operate and maintain a variety of office equipment (copy machines, fax, computers, postage meters).
Working knowledge Microsoft Office (Outlook, Word, Excel).
Exercise judgment and discretion with regards to sensitive and confidential matters.
Must be available for overtime and weekends for special projects and office moves/restacks.
Professional behavior and appearance at all times.
Ability to walk, stand and sit for periods of time. Must be able to lift, carry and/or move objects up to 60 pounds.
