A fast-growing Private Residential Property Management company is looking for a full-time Office Administrative Assistant with a strong can-do attitude to join its Corporate Office located in Downtown Los Angeles, CA.
Duties and Responsibilities:
1. Answer phone, screen and direct calls. Take messages and forward them accurately. Troubleshoot any issues relating to phone system.
2. Attend to visitors and handle in-person inquiries.
3. Prepare letters and documents. Send, receive and distribute mail and deliveries.
4. Help prepare and print check payments (Company payables).
5. Assist with compilation and maintenance of organizational tools for office-wide distribution.
6. Manage conference rooms including scheduling, keeping rooms clean and providing other assistance as needed.
7. Conduct market surveys.
8. Manage and maintain general office equipment. Retain files for all equipment contracts. Conduct inventory, place orders and stock general office supplies.
10. Provide support to Administrative colleagues regularly as needed.
11. Discretely manage confidential and non-routine information. Create and maintain efficient, effective filing systems.
12. Attend to other duties as assigned or directed by management.
Requirements:
Bachelors degree with at least one year of experience as an Office Administrative Assistant.
Intermediate-to-advanced computer knowledge and skills, particularly MS office (specifically Excel, Word and Outlook). Knowledge/Skills in YARDI a plus.
Highly-organized with Excellent Communication Skills.
Prior experience in Property Management preferred.
Professional, calm, highly-organized, open-minded and coachable.
Must be able to handle and maintain work confidentiality and privacy.
We offer competitive salary and benefits package including Vacation, Medical, Dental and Vision. We are an Equal Opportunity Employer.
Job Type: Full-time.
