We have an immediate need for a detail-oriented and organized Office Assistant to support our law office. The ideal candidate will possess exceptional organizational abilities, great communication skills, a proactive attitude, the ability to multitask, an unwavering commitment to accomplishing tasks efficiently, and the ability to thrive in a small team environment.
This is a full-time position. Schedule is Monday through Friday, 9am-6pm, in our Beverly Hills office. This is not a remote position and has no potential of being remote in the future. Prior law office experience is preferred, but not required.
Key Responsibilities:
Answer and direct phone calls, emails, and inquiries
Schedule and coordinate meetings and appointments
Manage emails and maintain calendars
Receiving and sending emails, as well as faxes
Communicating with clients
Providing support to office staff and assisting with various clerical tasks as needed
Opening and closing client files
Maintaining organized filing system and organizing new documents
Ability to maintain confidentiality and handle sensitive information
Preparation of correspondence, memos and legal documents
Ability to multitask and prioritize tasks effectively
Manage and maintain office supplies and equipment
Qualifications:
Must be available for immediate hire and prefer a candidate who lives within the surrounding area
Previous administrative experience, preferably in the law industry
Proficient in Microsoft Office: Outlook, Word & Excel
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to work independently and as part of a team
Attention to detail and accuracy in handling tasks
Benefits:
$18/per hour
5 days of PTO
7 paid holidays per year
We do not offer medical or dental coverage
How to Apply:
Interested candidates are invited to submit their resume and cover letter via email with the subject line "Office Administrative Assistant Application – [Your Name]". Applications without this subject line will not be viewed. Applicants will be reviewed on a rolling basis until the position is filled.
