Position Summary
The Maintenance Administrative Assistant provides day-to-day administrative and operational support to the hotel engineering team, helping ensure work requests, preventive maintenance, records, purchasing, invoices, and departmental communications are completed accurately and efficiently. The position serves as a key liaison between Engineering, hotel departments, guests, vendors, and external partners and may assist with basic maintenance-related tasks as needed. This position reports to the Director of Engineering.The pay range for this position is $26.00 to $28.00 per hour; actual pay will be dependent on budget and experience.Job Posting Deadline
Applications for this position will be accepted until September 13, 2026.Essential Job Functions/Key Job Responsibilities
    Answer and coordinate incoming calls, service requests, guest requests, and maintenance-related communications, ensuring requests are appropriately documented and routed
    Generate, distribute, track, and close work orders from daily inspection sheets, departmental requests, and other maintenance activities
    Review daily work sheets and provide updates to department heads and management regarding outstanding work requests, priorities, and completion status
    Issue and track preventive maintenance work sheets and assist with maintaining accurate preventive maintenance records
    Maintain organized and accurate Engineering files, records, equipment documentation, Standard Operating Procedures (SOPs), and maintenance-related information
    Process invoices, purchase orders, and departmental expenditures in accordance with established procedures and budget requirements
    Order maintenance materials, supplies, and equipment as directed and assist with monitoring departmental inventory and expenses
    Coordinate contractor and vendor communications, including scheduling meetings, service visits, inspections, and follow-up activities
    Assist the Engineering team with basic maintenance-related tasks and service calls when appropriate and within the scope of the position
    Coordinate with Guest Services, Front Office, Housekeeping, Finance, Operations, and other departments to facilitate timely completion of maintenance requests and minimize disruption to hotel operations
    Communicate guest comments, concerns, and complaints related to maintenance to the appropriate Engineering leadership and assist with timely follow-up
    Other duties as assigned
