Job Summary:Processes and supports the distribution of employee payments and exercises some judgment issuing or reissuing replacement checks and payment reclamation orders. Creates routine and nonroutine data uploads with little oversight. Addresses employee inquiries and internal reporting efforts by issuing automated, routine and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies). Contributes to adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through reviewing defined regulations.Essential Responsibilities:
Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
Processes employee payments by: supporting the distribution of employee payments (e.g., compensation, State Disability Insurance), in routine and nonroutine situations with minimal guidance while also processing garnishment orders; and exercising some judgement issuing or reissuing replacement checks and payment reclamation orders when appropriate for standard payments.
Supports or leverages payroll data processing by: entering routine and non-routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems using processes provided; entering routine and nonroutine data adjustments with limited guidance; creating routine and nonroutine data uploads with little oversight; supporting the verification of employee data using some judgement; and reconciling routine discrepancies between payroll and other accounts.
Addresses employee inquires and internal reporting efforts by: issuing automated, routine, and nonroutine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies); supporting the responses to routine and nonroutine inquiries regarding pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; working with other departments such as HR and benefits, under the direction of others, to obtain information through inquiries and process it; and preparing existing routine and nonroutine reports as requested with limited guidance.
Contributes to adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: reviewing defined regulations to maintain familiarity to be able to contribute to adherence and interpret specified regulations; and supporting the preparation of information to regulating authorities, such as application information and employment status changes as requested.
Minimum Qualifications:
Minimum one (1) year of experience in payroll, or a directly related field.
High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years of experience working in a corporate or business office environment.
Additional Requirements:
Knowledge, Skills, and Abilities (KSAs): Data Entry; Data Quality; Regulatory Reporting; Reporting Tools; Trend Analysis; Financial Acumen; Financial Analysis; Financial Reporting; Financial Software
COMPANY: KAISERTITLE: Payroll Administrator IIILOCATION: Oakland, CaliforniaREQNUMBER: 1253472External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
